Job Summary
St. Paul’s Episcopal Church is a vibrant and welcoming congregation in Fort Collins CO, seeking a part-time Parish Administrator to join our ministry team. As a member of the innovative 301 Faith Partners, we share facilities and collaborate in ministry with an Evangelical Lutheran congregation and an Ecumenical Catholic community. Together, we are pioneers in ecumenical partnership, fostering a dynamic, faith-filled environment that values collaboration, hospitality and service. This is an exciting opportunity to support the mission and daily life of a thriving congregation while contributing to a unique model of shard ministry and community engagement.
The Parish Administrator is responsible for the business and administrative affairs of the parish, playing a critical role in supporting the effectiveness of the Pastor, Council, and staff. This role ensures the smooth day‑to‑day operation of the parish and serves as a central point of coordination across administrative, operational, and internal business functions. The Administrator exercises sound judgment and takes appropriate action in alignment with the policies, mission, and ministries established by the Pastor and Council.
Job Title: Parish Administrator
Classification:
- Part-time (20-24 hour/week, Non-Exempt)
- In office, Monday – Thursday from 9:00 am – 2:00 pm, with some flexibility for
remote work outside of those hours in consultation with the Pastor
- Reports directly to the Pastor
Job Summary
The Parish Administrator is responsible for the business and administrative affairs of the parish, playing a critical role in supporting the effectiveness of the Pastor, Council, and staff. This role ensures the smooth day-to-day operation of the parish and serves as a central point of coordination across administrative, operational, and internal business functions. The Administrator exercises sound judgment and takes appropriate action in alignment with the policies, mission, and ministries established by the Pastor and Council.
Office Operations
Manage day-to-day administrative operations to ensure efficiency, consistency, and a professional parish environment, including the following responsibilities:
- Serve as the primary point of contact for administrative inquiries and internal
coordination
- Order, organize, and maintain office supplies to support parish operations
- Oversee technology vendor relationships, including tracking contracts and
renewals, maintaining vendor contact information, coordinating renewals or
changes in service, and escalating issues as needed
- Maintain an inventory of technology services and licenses (e.g., software
subscriptions, platforms, and tools) to support parish operations
- Oversee the use, maintenance, and servicing of office equipment, including
copiers and printers; coordinate repairs and service appointments as needed
- Coordinate billing and administrative financial record-keeping using Google
Docs
Record Keeping
- Maintain complete, accurate, and confidential personnel records
- Receive, provide, and maintain membership records, including letters of transfer
- Create, organize, and maintain funeral plan files at the direction of the Pastor
- Maintain the Parish Registry by entering weekly worship attendance and related
records
- Contribute to the preparation and submission of the annual Parochial Report
- Maintain Safe Church policy records, track required documentation, and ensure
ongoing compliance
- Maintain all diocesan lay license records and ensure compliance with diocesan
requirements
- Maintain accurate pledge records; prepare and distribute quarterly giving
statements
Database Maintenance
- Establish and maintain parish email groups and distribution lists, ensuring
information is accurate and kept current
- Track newcomers in the parish database and support timely follow-up and
engagement
- Track visitors and members using the Church Windows database; generate
mailing labels as needed
- Create, update, and maintain the parish directory using Church Windows data
- Produce stewardship and giving reports to support the annual stewardship
campaign and annual budgeting process
Weekly Worship Materials
- Prepare the weekly printed bulletin using liturgy and readings provided by the
Liturgy Team, incorporating images, music, announcements, and service leader
information following an established template
- Create slides for online worship services that reflect all content included in the
printed bulletin, ensuring accuracy, clarity, and visual consistency
Other Responsibilities
- Attend and actively participate in monthly 301 Partnership leadership
meetings and Faith Partners Staff meetings
- Greet visitors and guests to the church building during regular office hours
Required Skills and Qualifications
- Strong organizational, verbal, and written communication skills, attention to d detail
- Proficiency with office software, e.g., Microsoft Office Suite and G-Suite product
- Preferred familiarity with other technology tools, including calendar management, desktop publishing software, and database entry tools
- Highly proficient in use of standard office equipment
- Preferred experience working in a non-profit or church environment
- This role requires a high degree of discretion, professionalism, and commitment to confidentiality in all matters
- Ability to work independently while collaborating with clergy and parish leadership
Compensation
- Target Hourly Pay: $22 - $28/hour, commensurate with skills and experience
- Retirement and Paid Time Off: Generous employer contribution, as outlined in
employee Policy and Practices handbook
Applications being received until July 17, 2026. Please email a cover letter and resume to .
Pay: From $25.00 per hour
Benefits:
People with a criminal record are encouraged to apply
Work Location: In person
