Metal Ops is looking for a highly organized, proactive, and dependable Bilingual Administrative Assistant to work directly with our Director of Operations at our Stuart, Florida location.
This is not a traditional receptionist role. We are looking for someone who can become the right hand to our Director of Operations—keeping priorities organized, tracking follow-ups, coordinating communication, preparing information, and making sure important tasks don't fall through the cracks.
The right person is fluent in English and Spanish, thrives in a fast-paced environment, pays extreme attention to detail, and naturally takes ownership rather than waiting to be told what to do.
What You’ll Do
- Provide direct administrative support to the Director of Operations.
- Manage schedules, meetings, calendars, reminders, and priorities.
- Track action items, deadlines, and commitments through completion.
- Take meeting notes and turn discussions into organized next steps.
- Follow up with managers and employees on outstanding tasks.
- Prepare reports, spreadsheets, documents, and meeting materials.
- Coordinate communication between operations, production, sales, purchasing, logistics, finance, and leadership.
- Communicate professionally with employees, customers, and vendors in both English and Spanish.
- Assist with employee documentation, onboarding, and administrative coordination.
- Maintain organized company records, documents, and operational information.
- Assist with special projects and initiatives led by the Director of Operations.
- Identify missing information or overdue tasks and proactively follow up.
- Help create structure, organization, and accountability throughout the operation.
Benefits / Perks
- Health Insurance
- PTO
- Competitive Salary
- Full-Time, Stable Employment
- Growth Opportunities
- Direct Exposure to Company Leadership
- Opportunity to Grow With a Rapidly Expanding Company
- Fast-Paced, Entrepreneurial Work Environment
Flexible work from home options available.
