Job Overview
We are seeking a dynamic and highly organized Office Administrator to join our team! In this vital role, you will be the backbone of our daily operations, ensuring the office runs smoothly and efficiently. Your proactive approach and exceptional organizational skills will support various administrative functions, enhance customer interactions, and maintain a professional environment. This position offers an exciting opportunity for someone who thrives in a fast-paced setting and is eager to contribute to a thriving organization.
Responsibilities
- Answer multi-line phone systems promptly, directing calls accurately and courteously.
- Handle data entry, filing, and document proofreading to ensure accuracy and organization.
- Support bookkeeping tasks using accounting software to assist with invoicing and expense tracking.
- Provide exceptional customer service by addressing inquiries, supporting client. needs, and offering support via phone or email.
- Coordinate office supplies procurement.
- Coordinate and keep track of shipments coming in and going out.
- Make monthly bill payments.
- Assist with Warranty Claims.
- Track all Credit card chargebacks.
- Print monthly account statements for clients.
- Keep track of all invoices to make sure payments are made accordingly and accurately.
Requirements
- Proven experience in office management or administrative roles with strong clerical skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
- Excellent computer literacy with familiarity in data entry, filing systems, and basic bookkeeping (QuickBooks preferred).
- Strong organizational skills with the ability to multitask efficiently in a busy environment.
- Exceptional phone etiquette skills with experience managing multi-line phone systems.
- Bilingual abilities are highly desirable to support diverse client interactions.
- Previous experience as a receptionist, personal assistant, or medical/dental receptionist is a plus.
- Ability to demonstrate excellent time management, proofreading accuracy, and attention to detail.
Join us as an Office Administrator and be the driving force behind our smooth daily operations! We value energetic professionals who are eager to support our team’s success through excellent administrative practices and outstanding customer service.
Pay: $800.00 per week
Work Location: In person
