PRINCIPAL ACCOUNTABILITIES:
Evaluation of this position is based primarily on performance of the following essential functions, which include, but are not limited to:
1. Responsible for the development of the process related to annual budget creation, quarterly budget revisions and monthly budget management.
2. Prepares the annual appropriation request to the board of county commissioners.
3. Provides technical assistance to department heads in the development of departmental budgets and facilitates decision making for the superintendent and the UCBDD Board.
4. Provides revenue estimates for the current year and projects future revenue streams for a 5-year fiscal cycle.
5. Develops long range 5-year projections and levy planning with Board/County Auditor/ Commissioner reporting
6. Manages the work of the business office to ensure that general ledger, payables, receivables, purchasing, inventory, and reconciliation functions are performed in accordance with statute, rules and regulations, and audit requirements governing the programs functions. Ensures that all reports are completed and submitted as required by various funding sources.
7. Maintains accounting systems in line with accepted accounting principles of federal, state and county guidelines.
8. In compliance with Ohio revised code, will assist in the development and implementation of all purchasing processes that utilizes “best practices” to leverage County tax dollars.
9. Responsible for the management of all contracts implemented by or on behalf of the UCBDD.
10. Prepares the annual Cost Report and 5 Year Projection
11. Operational management of the Facilities Manager, Fiscal Specialist, Payroll Assistant, Document Scanning Position, Network Administrator and Community Connections Manager.
12. Responsible for fiscal compliance office function including spending, billing, reporting compliance with local, state, and federal laws and rules.
13. Provides oversight of IT systems, projects, and vendor relationships
14. Development of agency wide operational policies and procedures (excluding personnel/HR policy).
15. Coordination with HR Director on budgetary impacts of compensation, benefits, and staffing decisions
16. Other duties as assigned.
SUCCESS FACTORS:
To successfully perform this job, the following training, knowledge, skills and abilities are required.
Required Training: All UCBDD employees shall be required to complete all general mandatory training. These include, but are not limited to, blood borne pathogens, emergency communications, hazardous communications, slips/trips/falls, personal protective equipment, sexual harassment, drug free workplace, violence in the workplace, MUI and fire prevention. HIPAA compliance.
Knowledge: Proficient with computers and applicable software, ability to use general office equipment. Working knowledge of client rights, federal, state and UCBDD programs and HIPAA. Knowledge of applicable statutes, regulatory standards and reporting authorities
Language/Mathematical Skills: Ability to communicate effectively, both orally and in writing. Ability to perform basic math skills.
Reasoning Ability: Must be skilled in group facilitation and/or mediation, conflict resolution, crisis intervention, project planning, project management and complex problem solving.
Other: Must possess a positive customer service attitude and image to all stakeholder groups. Must be able to work collaboratively and effectively with other agencies, professionals, staff, families and the public. Good leadership and organizational skills. Ability to keep accurate records. Must be able to tolerate the high demands of the position. May be exposed to adverse weather conditions while driving and may be exposed to blood-borne pathogens, communicable diseases, potentially infectious materials and/or aggressive behavior.
GENERAL EXPECTATIONS:
Maintaining confidentiality is required. The employee is to report suspected or actual abuse/neglect, to follow the chain of command and to work effectively and cooperatively with others inside/outside the agency. Regular and predictable attendance is expected.
Preserving a valid certification, licensure or registration is expected for those positions that require such in order to continue employment. It is essential for the employee to maintain all training and in-services required by the position.
