Overview
Join our dynamic team as an Accounting Assistant and play a vital role in supporting our financial operations and office management. This energetic position offers an exciting opportunity to contribute to accurate bookkeeping, data entry, and administrative tasks that keep our organization running smoothly. Ideal candidates are detail-oriented, highly organized, and possess strong computer skills, ready to thrive in a fast-paced environment. Whether you're experienced in office administration or looking to expand your skills in accounting support, this role provides a platform for growth and professional development.
Responsibilities of AP
Three way matching (PO, Items receipts, Invoices) and post, pay bills on timely accurate method.
Prepare Weekly AP list to accounting manager for payment issuing.
Communications with Internal or External parties for any AP related inquiries;
Email communication and monitoring; Monitor multiple AP email inboxes daily, collect and organize vendor invoices enter them into Quickbooks, and route them to the appropriate PMs/PCs for review and approval.
Assist when requested with company Credit card activities verification and payment processing, reconciliation on monthly base.
Verify Employee expense reports with the backup and processing
Assist accounting manager for the business registration and renewal on annual base.
Coordinate with HR for payroll related insurance or business insurance renewal report , auditing report.
Inner-company Transactions
Work with other related parties for the intercompany invoices and reconciliation on monthly base.
Backup for the cost accountant for inventory check and routine Mexico product billing ( may request one month one time business trip to Mexico for inventory check)
Maquiladora fee reconciliation and payment allocation.
Monthly Closing
Helping senior accountant reconcile trading AP balance and verify the AP aging report
Helping senior accountant for monthly related parties AP balance reconciliation.
Assistant Accounting Manager to Communication with outside CPA and answer CPA questions regarding AP
Qualifications
1. Associate degree in accounting or related majors is required.
Intermediate level EXCEL; less than 1 year accounting experience, focus on AP processing.
2. Can holding multiple jobs at same time, and can finish the projects
within deadline;
3. Excellent interpersonal skill which can handle and survive under high
pressure in diversity culture office environment.
4. Solid communication skill for both verbal and business writing; Bi-lingual in Mandarin (Chinese) and Spanish is a plus
5. Able to work comfortably with US / Mexico vendors suppliers by phone and E-mail.
Entry level QB knowledge is preferred
Compensation:
Pay range: TBD, Hourly rate
Full coverage for health, dental and vision insurance.
Non-matched 401K plan.
7 paid holidays and Paid time off on accrual each year.
Please send resume to email listed with your salary expectation to
[email protected]
Pay: $23.00 - $26.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
