Accounts Payable Specialist
Location: Annville, PA
Job Type: Full-Time | Temp-to-Hire
Pay: $19.00/hour
Schedule:
Summer Schedule
- Monday–Thursday: 8:00 AM – 4:00 PM
- Friday: 8:00 AM – 12:00 PM (Paid for a full day)
Academic Year Schedule
- Monday–Friday: 8:00 AM – 4:30 PM
- 1-hour unpaid lunch
About the Position
We are seeking a detail-oriented Accounts Payable Specialist for a full-time, temp-to-hire opportunity with a well-established educational organization in Annville, PA.
The Accounts Payable Specialist is responsible for processing vendor invoices and payments accurately and efficiently while maintaining vendor records, ensuring compliance with financial policies, and providing exceptional customer service to internal departments and external vendors. This position works closely with the accounting team to support daily financial operations and maintain accurate financial records.
Responsibilities:
- Process vendor invoices and payment requests accurately and in a timely manner.
- Review invoices for proper approvals, account coding, and supporting documentation.
- Prepare and process weekly check and ACH payment runs.
- Monitor and manage the Accounts Payable email inbox.
- Maintain vendor records, including collecting and verifying W-9 and W-8 forms.
- Assist with annual 1099 preparation and reporting requirements.
- Research and resolve invoice discrepancies and payment issues.
- Respond professionally to vendor and internal department inquiries.
- Maintain organized accounts payable files and documentation.
- Assist with year-end reporting and audit preparation.
- Review outstanding accounts payable items and assist with timely resolution.
- Support process improvements and maintain confidentiality of financial information.
- Cross-train with other accounting team members and provide backup support as needed.
- Perform additional accounting and administrative duties as assigned.
Qualifications
- Associate degree in Accounting, Finance, Business, or a related field preferred (equivalent experience will be considered).
- Bachelor's degree is a plus but not required.
- Minimum of 2 years of Accounts Payable or related accounting experience required.
- Experience in higher education or nonprofit accounting is preferred but not required.
- Experience with 1099 reporting is a plus.
- Proficiency with Microsoft Outlook, Excel, and other Microsoft Office applications.
- Experience using accounting or ERP software is preferred.
Skills
- Strong attention to detail and organizational skills.
- Excellent communication and customer service abilities.
- Ability to manage multiple priorities and meet deadlines.
- Strong analytical and problem-solving skills.
- Ability to maintain confidentiality with sensitive financial information.
- Ability to work independently and collaboratively within a team environment.
- Professional, dependable, and customer-focused.
Why Join Us?
- Full-time, temp-to-hire opportunity.
- Stable Monday–Friday schedule.
- Early Friday schedule during the summer with full-day pay.
- Supportive and collaborative office environment.
- Opportunity to grow your accounting career with a respected organization.
If you have Accounts Payable experience and are looking for a stable opportunity with long-term potential, we'd love to hear from you. Apply today!
Pay: From $19.00 per hour
Work Location: In person
