The Assistant to the Dean is responsible for facilitating College of Science and Engineering objectives by coordinating high-level administrative affairs, faculty processes, personnel support, and programs (including operational, faculty affairs, and programmatic activities).
1. Oversees office operations within the Dean’s office by supporting department chairs and leadership staff, supervising other administrative staff members, assisting with finance projects as needed, and coordinating various administrative functions.
2. Coordinates all aspects of faculty Promotion and Tenure (P&T) and Green Chair processes for the College, ensuring all deadlines are met, proper documentation is kept, procedures are followed and accurate data is submitted for review.
3. Maintains up to date faculty records and oversees a variety of annual processes such as hiring, performance reviews, and award nominations.
4. Manages school operations and administrative functions by planning and implementing office systems, layouts, equipment procurement, and computing and facilities maintenance.
5. Completes special projects by organizing and coordinating information and requirements for program assessment and evaluations; planning, arranging, and meeting schedules; and maintaining responsibility for implementing results of these activities.
6. Provides coordination and assistance to the Dean through calendar maintenance, travel arrangements, meeting agendas, assistance with special projects, and completion of deliverables needed for the Provost Office or other leadership as assigned.
7. Provides other general staff and office support for the dean, to include screening and handling telephone communications, greeting and directing visitors, and dealing with administrative problems and inquiries, as appropriate; serves as a primary point of contact and liaison between the office, students, and external constituencies on a range of day-to-day issues.
8. In collaboration with other administrative staff, serves as a backup building manager for College of Science and Engineering buildings.
9. Performs other related duties as assigned.
- Bachelor’s degree and 3 years’ experience with higher education administration or academic programming.
OR
- High School Diploma or GED equivalent and 7 years of experience in higher education administration or academic programming.
- Knowledge of academic programming, admissions process, degree programs, transcript evaluation, and student advising.
- Knowledge of department and university specific computer software.
- Knowledge of customer service techniques.
- Knowledge of research techniques.
- Skill in some or all components of Microsoft Office and navigation techniques.
- Skill in the navigation of Microsoft Windows.
- Ability to review and make recommendations to improve and streamline processes.
- Ability to clearly communicate verbally and in writing.
University Core Competencies definitions may be found on the Human Resources website and in the staff performance management system.
- Visual acuity to read information from computer screens, forms and other printed materials and information.
- Able to speak (enunciate) clearly in conversation and general communication.
- Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions.
- Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting.
- Lifting and moving objects and equipment up to 10 lbs.
- Work is indoors and sedentary and is subject to schedule changes and/or variable work hours.
- This role is an on campus, in-person position.
- There are no harmful environmental conditions present for this job.
- The noise level in this work environment is usually moderate.
Texas Christian University values Integrity, Engagement, Community, and Excellence in the workplace. TCU treats applicants and employees with fairness and respect. TCU hires and promotes individuals based on their qualifications and their commitment to making a positive impact on our student-centered community. TCU is an equal opportunity employer and follows all applicable employment laws. TCU fairly considers all qualified individuals, ensuring we are a workplace free from unlawful discrimination and harassment.
