About the Role
We are seeking a highly organized, detail-oriented, and professional Administrative Assistant to provide direct support to a Board Member within our growing medical practice. This unique position combines executive administrative responsibilities within a healthcare environment with personal assistant duties, requiring exceptional discretion, adaptability, and strong organizational skills.
The ideal candidate thrives in a fast-paced setting, can effectively manage competing priorities, and takes pride in ensuring that both professional and personal tasks are completed accurately and efficiently.
Key Responsibilities Executive & Administrative Support
- Manage calendars, appointments, meetings, and scheduling.
- Coordinate travel arrangements, accommodations, and itineraries.
- Prepare correspondence, reports, presentations, and meeting materials.
- Organize and maintain electronic and physical files.
- Assist with projects, deadlines, and administrative initiatives.
- Screen and prioritize emails, phone calls, and requests.
- Coordinate communication between providers, staff, vendors, and external partners.
Medical Practice Support
- Provide administrative support to clinic leadership as needed.
- Assist with office organization, documentation, and operational tasks.
- Help track projects, compliance items, and follow-up action items.
- Support special events, meetings, and provider-related initiatives.
- Maintain confidentiality of sensitive business and patient-related information.
Personal Assistant Duties
- Assist with personal scheduling and appointment coordination.
- Manage errands and personal administrative tasks.
- Coordinate reservations, travel planning, and household-related requests.
- Research vendors, services, and other miscellaneous projects.
- Handle confidential personal matters with professionalism and discretion.
Qualifications
- Minimum 2 years of administrative, executive assistant, personal assistant, or office management experience.
- Strong attention to detail and organizational skills.
- Ability to manage multiple priorities with minimal supervision.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite and Google Workspace.
- Strong problem-solving skills and ability to anticipate needs.
- Professional demeanor and high level of discretion.
- Reliable, dependable, and proactive work ethic.
Preferred Qualifications
- Experience working in a medical office, healthcare setting, or professional services environment.
- Experience supporting executives, physicians, or business owners.
- Familiarity with medical office operations and scheduling systems.
What We're Looking For
The successful candidate is someone who notices the small details, follows through on commitments, and enjoys helping others stay organized and productive. This role is ideal for an individual who can seamlessly transition between executive support, clinic administration, and personal assistant responsibilities while maintaining professionalism and confidentiality at all times.
To Apply: Please submit your resume along with a brief cover letter describing your administrative experience and why you would be a great fit for this role.
Pay: $23.00 - $26.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
