Job Overview
We are seeking a highly organized and detail-oriented Office Manager to oversee daily office operations and support the financial and administrative functions of our business. The ideal candidate possesses exceptional computer skills, strong bookkeeping experience, and the ability to manage multiple priorities in a fast-paced environment.
This role serves as the central point of coordination for office administration, accounting support, record keeping, technology systems, and employee support functions. The successful candidate will be proactive, dependable, and committed to maintaining efficient business operations.
Key Responsibilities
Office Administration
- Manage day-to-day office operations and administrative procedures.
- Maintain office supplies, equipment, and vendor relationships.
- Coordinate schedules, meetings, and company functions.
- Develop and maintain organized filing systems, both electronic and paper.
- Create and maintain reports, spreadsheets, and business documents.
- Support management with special projects and operational initiatives.
Bookkeeping & Financial Administration
- Process accounts payable.
- Prepare invoices and monitor customer payments.
- Reconcile credit card statements.
- Maintain accurate financial records and documentation.
Technology & Systems Management
- Utilize advanced Microsoft Office applications, including Excel, Word, Outlook, and Teams.
- Create and maintain complex spreadsheets, reports, and databases.
- Manage cloud-based filing systems and document management platforms.
- Troubleshoot basic software and office technology issues.
- Ensure accuracy and security of electronic records.
Customer & Team Support
- Serve as the primary point of contact for clients, vendors, and visitors.
- Answer phones and respond to inquiries professionally and efficiently.
- Foster a positive, professional, and productive office environment.
Qualifications
Required
- Associate's degree or equivalent work experience.
- Minimum of 3 years of office management experience.
- Minimum of 3 years of bookkeeping or accounting experience.
- Advanced proficiency in Microsoft Office Suite, especially Excel.
- Experience with accounting software such as Sage Intacct, or similar systems.
- Strong organizational and time-management skills.
- Excellent written and verbal communication skills.
- Ability to handle confidential information with discretion.
Desired Skills & Attributes
- Exceptional computer and technology skills.
- Strong analytical and problem-solving abilities.
- High attention to detail and accuracy.
- Ability to work independently with minimal supervision.
- Professional, dependable, and trustworthy.
- Strong customer service orientation.
- Ability to prioritize multiple tasks and meet deadlines.
- Positive attitude and team-focused approach.
Pay: $45,000.00 - $55,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Paid time off
- Retirement plan
Work Location: In person
