Overview
Speer Ag is looking for a dependable, organized, and motivated individual to join our team!
We are looking for someone who demonstrates initiative, accountability, attention to detail, and seeks clarification to ensure accuracy. The right person will be a self-starter who takes ownership of their responsibilities, follows through on tasks, and takes pride in keeping the office organized and running smoothly.
We are seeking a dynamic and highly organized Office Administrative Assistant to join our team! This energetic role is vital in ensuring the smooth operation of daily office functions, providing exceptional support to staff and clients alike. As the backbone of our administrative operations, you will manage a variety of clerical tasks, coordinate schedules, and facilitate effective communication across departments. Your proactive approach and strong organizational skills will help create a productive, welcoming environment where everyone can thrive.
Responsibilities
- Manage daily duties, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette.
- Manage receiving and dispatching orders.
- Handle data entry tasks accurately using productivity software such as Microsoft Office, spreadsheets, Word processing applications, and Industry Specific Software.
- Maintain organized filing systems—both physical and digital—ensuring quick access to important documents and records.
- Assist with calendar management and scheduling appointments for team members and executives.
- Support office management activities by ordering supplies, coordinating maintenance requests, and overseeing general office organization.
- Provide excellent customer service by addressing inquiries promptly and professionally via phone or email.
- Perform clerical duties such as proofreading documents, preparing reports, and supporting client communication efforts.
Requirements
- Proven experience in office administration or clerical roles who takes initiative, a self-starter and strong organizational skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with productivity software.
- Excellent computer literacy with the ability to learn new technical tools quickly.
- Strong typing skills with attention to detail for data entry and document proofreading.
- Experience using QuickBooks or similar accounting software is a plus.
- Exceptional communication skills—both verbal and written—and a professional phone manner.
- Demonstrated ability to multitask efficiently while managing time effectively in a fast-paced environment.
- Prior experience with office operations, office management, or personal assistant responsibilities is preferred.
- Understands the importance of accuracy, follow through, timely task completion, and the need to help others in order for tasks to be completed timely and accurately.
- Dependable, professional, wiling to learn, accept direction, flexible and friendly.
Join us in this vital role where your organizational prowess and positive attitude will directly contribute to our vibrant workplace! We value energetic individuals who are eager to support our team’s success through excellent administrative practices and outstanding customer support.
Come Grow with Speer Ag!
Pay: $15.00 - $25.00 per hour
Experience:
- Office: 3 years (Preferred)
Work Location: In person
