ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
- Provide highly competent general administrative support to the executive team:
- Produce error-free typing/proofing of correspondence and reports.
- Maintain files for correspondence, documents, and materials.
- Quickly assimilate and organize verbal instructions and act effectively.
- Maintain mastery of selected software applications.
- Review selected general office accounts for payment and/or for the executive’s approval.
- Work closely with executive office personnel to organize and prioritize tasks and duties.
- Support Riverfront office maintenance/housekeeping requests.
- Answer and distribute phone calls and monitor guests entering Riverfront office.
- Professionally deal with sensitive/confidential Company and employee information. (Confidentiality Agreement required)
- Coordinate, monitor and update executive’s schedules:
- Maintain daily calendar/schedule including long-term planning for key events.
- Coordinate travel for senior management and guests.
- Coordinate special events or meetings as directed by executives.
- Assimilate, edit, and distribute weekly Flash Reports.
- Maintain the weekly in/out log for Executives and Senior Managers regarding vacation, business travel, etc.
- Prepare monthly expense reports for senior executives.
- Support HR Department with interview scheduling, company newsletter and events.
Develop and maintain good working relationships and communicate professionally with key personnel throughout the Hunt organization.
-
EDUCATION and/or EXPERIENCE
- Bachelor’s degree with 5 or more years’ experience in a senior executive support role, or a minimum of an associate's degree with 8 or more years’ experience, or equivalent combination of education and experience.
- Experience in planning and coordinating meetings, events and travel;
- Must possess exceptional written and oral communication skills; excellent telephone etiquette;
- Must be willing to occasionally work overtime/flexible hours; minor travel may be required.
- Strong organizational skills and a careful attention to detail are a must; also needs to be able to work well with colleagues throughout the Company;
- Proficient in Microsoft Word, Excel, and PowerPoint.
- Ability to assimilate and convert verbal instructions into an organized work plan.
- Must be capable of multi-tasking with speed and consistency.
Work must be neat, accurate, grammatically correct, and thorough.
-
CERTIFICATES, LICENSES, REGISTRATIONS
Valid driver’s license
#LI-HuntRefining
