Company Overview
RB Scott Company is a leading dealer and systems integrator for processing equipment and wear parts, serving the aggregate processing, frac sand, and mining industries throughout the Upper Midwest. Headquartered in Eau Claire, Wisconsin, our family-owned business has built a strong reputation for providing high-quality products, innovative solutions, and exceptional customer service since 1976. We pride ourselves on fostering a collaborative and supportive work environment where employees can grow professionally while contributing to the success of our customers and communities.
Position Summary
The Accounts Receivable & Billing Specialist is responsible for preparing and issuing timely and accurate invoices, managing accounts receivable processes, ensuring compliance with sales tax regulations, and supporting general accounting functions. This position plays a key role in maintaining healthy cash flow and strong customer relationships through professional communication and diligent follow-up.
Key Responsibilities
Accounts Receivable and Collections
- Prepare and issue accurate and timely parts and service invoices to customers.
- Issues intercompany invoices to sister company.
- Reviewing open sales orders and following up on shipments.
- Apply customer payments accurately to appropriate invoices.
- Apply customer deposits accurately to appropriate sales orders.
- Maintain aging schedules and monitor outstanding receivables.
Collections
- Monitor and follow up on past-due accounts.
- Communicate professionally with customers to resolve billing issues and secure payments.
- Escalate high-risk accounts to management and recommend credit holds or liens as appropriate.
Customer Returns
- Review return authorization documents and process according to approvals.
Sales Tax & Compliance
- Ensure proper sales tax is applied to all invoices based on jurisdiction and project location.
- Maintain exemption certificates and assist with state-specific compliance audits.
- Review and authorize final sales tax reporting
Credit Card & Payment Processing
- Process customer credit card payments securely and accurately.
- Reconcile credit card transactions and ensure proper recording in accounting software.
Other Accounting Support
- Daily Inventory Reconciliation
- Assist with month-end AR reporting and reconciliations.
- Support internal and external audit requests.
- Collaborate with inside sales, district managers, management, and other departments to resolve billing or payment issues.
- Review and submit rebates
Qualifications
- 2+ years of experience in Accounts Receivable
- Working knowledge of sales tax regulations across multiple states.
- Experience with accounting software (e.g., Sage, Quickbooks, etc)
- Proficiency in Microsoft Excel and other Microsoft Office applications.
- Strong attention to detail, accuracy, and organizational skills.
- Exceptional time management, verbal and written communication skills.
- Ability to work independently and meet tight deadlines.
- Proactive problem solver with work experience demonstrating ability to efficiently complete assigned and unassigned responsibilities.
- Willing to work in a team-based environment and learn new skills
We offer competitive wages, health insurance, dental insurance, vision insurance, 401K package, life insurance, short-and-long term disability insurance, vacation and sick leave, paid holidays, and other optional employee benefits.
RB Scott Company is an equal opportunity employer and prohibits unlawful discrimination based on race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, disability, marital and veteran status.
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- AD&D insurance
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid sick time
- Paid time off
- Parental leave
- Retirement plan
- Vision insurance
Experience:
- Accounts receivable: 2 years (Preferred)
- ERP systems: 2 years (Preferred)
Ability to Commute:
- Eau Claire, WI 54701 (Required)
Work Location: In person
