Personal Assistant / Executive AssistantOverview
We are seeking a highly organized, dependable, and proactive Personal Assistant to support a business owner managing multiple businesses, properties, projects, and personal responsibilities.
This position is ideal for someone who enjoys creating order, solving problems, coordinating details, and helping a busy individual stay focused on the highest-priority items. The right person will be trustworthy, resourceful, professional, and comfortable handling a wide variety of responsibilities.
Job Overview
The Personal Assistant will help manage day-to-day administrative, business, household, and scheduling needs. Responsibilities may range from calendar management and coordinating appointments to organizing documents, following up with vendors, researching projects, and helping ensure important tasks do not fall through the cracks.
This person must be able to take general direction, organize the details, and move projects forward without needing constant supervision. The role requires excellent judgment, discretion, communication, and follow-through.
Responsibilities
- Manage calendars, appointments, meetings, reminders, and deadlines.
- Maintain organized task lists and follow up on outstanding items.
- Coordinate with employees, vendors, contractors, service providers, and other contacts.
- Make phone calls, schedule appointments, and confirm details.
- Organize digital and physical files, records, receipts, estimates, and important documents.
- Assist with personal, household, property, and business-related projects.
- Research products, services, vendors, travel options, and other requested information.
- Prepare basic documents, spreadsheets, summaries, and correspondence.
- Track projects and provide regular updates on progress, decisions, and next steps.
- Assist with errands, purchases, returns, pickups, and deliveries as needed.
- Help manage email communication and identify items requiring attention.
- Coordinate travel arrangements, reservations, itineraries, and family logistics when needed.
- Maintain confidentiality regarding personal, family, financial, and business information.
- Anticipate needs, identify potential problems, and help develop practical solutions.
- Take ownership of assigned responsibilities and ensure tasks are completed accurately and on time.
Requirements
- Previous experience as a personal assistant, executive assistant, office manager, project coordinator, or similar role is preferred.
- Exceptional organizational and time-management skills.
- Strong written and verbal communication skills.
- High level of discretion, professionalism, and trustworthiness.
- Ability to manage multiple priorities and changing circumstances.
- Strong attention to detail and consistent follow-through.
- Comfortable making phone calls and communicating with a variety of people.
- Able to work independently and make sound decisions.
- Proficient with email, calendars, Google Workspace, spreadsheets, and general technology.
- Willingness to learn new systems and use tools to improve organization and efficiency.
- Reliable transportation and a valid driver’s license.
- Ability to occasionally work outside normal hours when an urgent need arises.
- Positive, calm, solutions-oriented attitude.
Ideal Candidate
The ideal candidate is someone who sees what needs to be done and takes initiative. They are comfortable moving between business responsibilities and personal errands while treating both with the same level of professionalism.
They communicate clearly, keep information organized, follow through on commitments, and provide updates without needing to be asked. Most importantly, they are someone who can be trusted and who genuinely enjoys making life and work run more smoothly.
Position Details
- Job Type: To be determined
- Schedule: To be determined
- Location: To be determined
- Compensation: Based on experience and final scope of responsibilities
- Start Date: To be determined
Application Instructions
Please submit a résumé and a brief introduction explaining:
- Your experience supporting a busy individual or business owner.
- Why you believe you would be a good fit for this position.
- Your availability and preferred work schedule.
- An example of how you have organized a complicated project or solved a problem without extensive direction.
Pay: $25.00 - $50.00 per hour
Benefits:
- Employee discount
- Flexible schedule
- Flexible spending account
- Paid time off
- Professional development assistance
Work Location: In person
