Overview
We are seeking a dynamic and highly organized Personal Assistant to provide comprehensive administrative support to senior executive and ensure the smooth operation of daily activities. This role offers an exciting opportunity to be an integral part of a fast-paced environment, where your proactive approach and exceptional organizational skills will help drive productivity and efficiency. The ideal candidate will excel in managing calendars, coordinating projects, handling confidential information, and facilitating seamless communication across projects and responsibilities. Join us to contribute your expertise in office management and executive support while enjoying a collaborative and energetic work atmosphere.
Duties
- Manage and coordinate complex calendars, scheduling meetings, appointments, and business travel arrangements for executives with precision and attention to detail
- Prepare, proofread, and transcribe correspondence, reports, presentations, and meeting notes using Microsoft Office Suite and transcription tools
- Organize and plan events, conferences, and internal meetings to ensure successful execution from logistics to follow-up
- Handle incoming calls with professional phone etiquette, direct inquiries appropriately, and manage multi-line phone systems efficiently
- Oversee office management tasks including supply procurement, equipment maintenance, data entry, bookkeeping using QuickBooks, and general clerical duties
- Facilitate internal communication by drafting emails, memos, and updates that are clear, concise, and professional
Experience
- Proven experience as a Personal Assistant or Executive Assistant supporting senior leadership in a fast-paced office environment
- Demonstrated proficiency in Microsoft Office (Word, Excel, PowerPoint), productivity software, video conferencing software (e.g., Zoom or Teams), and data entry tools
- Strong organizational skills with the ability to prioritize tasks effectively and manage multiple projects simultaneously
- Excellent written and verbal communication skills with attention to detail for proofreading and transcription tasks
- Experience in event planning, business travel arrangements, bookkeeping (QuickBooks preferred), and office management is highly desirable
- Familiarity with project management tools and internal communication platforms to facilitate collaboration across teams
- Ability to handle confidential information discreetly while maintaining professionalism at all times
Join our team as a Personal Assistant if you thrive on organization, enjoy supporting high-level leaders, and are eager to contribute your skills in a lively environment that values initiative and collaboration. This paid position offers the chance to develop your career while making a meaningful impact within our organization.
Pay: $19.00 - $21.00 per hour
Work Location: In person
