Experience in all elements of event planning, including vendor, contract negotiations, timeline development and budget administration. The position functions as the lead for all signature events and organizational events to ensure goals are met.
Responsibilities:
1. As an integral part of the Philanthropy Team, plans and implements special, fundraising, and organizational events.
2. Develop, plan, coordinate, and monitor all special events/group and individual projects, programs, and budgets with Director of Philanthropy. This will include the arrangement of all equipment, displays and other event needs.
3. Assist the Director of Philanthropy and Graphic Designer in the production and design of promotional materials.
4. Solicit sponsorship, funding, and auction donations. Ensure event sponsorship obligations are fulfilled.
5. Coordination of programs and oversight of the various stages of event development: development of event timelines and responsibilities, event details, executing of event, post event details, and financial tracking.
6. Development of, and adherence to, efficient and detailed program timelines to ensure successful program execution. Program timelines include such things as timeframes for sponsorship, marketing, production time, participant/speaker notice, event agenda, and event location.
7. Network and cultivate relationships with individuals, foundations, and corporations.
8. Plan and facilitate logistics for all events. Including contract negotiations, guest list, venue preparation, presentation materials, catering, entertainment, transportation, equipment, and décor.
9. Maintain successful programs, events, and records of all aspects of events. Successful execution of each event may include reaching financial goals and community/business impact.
10. Co-coordinate with the Dev. Support Asst. event volunteer involvement, including assistance with placing and training volunteers, tracking hours contributed by volunteers and ensuring volunteer efforts are recognized.
11. Coordinate with the Marketing Coordinator to ensure post event and program communications (i.e., thank you letters to event sponsors, partners, participants, hosts, and volunteers) are sent out.
12. Conduct post-event evaluations with volunteers and staff to determine how future events can be improved.
13. Work closely with volunteer coordinator working on organizing registration, greeting, and meeting guests, setting up and breaking down of event activities.
14. Evaluate and select providers of services according to event requirements.
15. Work with Director of Philanthropy to publicize events and promote sponsorships.
16. Plan implement and follow up for all special events to ensure fundraising goals are met.
17. Maintain positive working relations with event committees and ensure member obligations are met.
18. Coordinate event logistics, publicity, including public relations, advertising and collateral material design, production, and distribution.
19. Assist with research, contract approval and travel arrangement for the guest speaker or group.
20. Responsible for silent auction, prize, and in-kind donation solicitation for each event.
21. Cultivate and expand sponsorship development and fulfillment for all events.
22. Supervise and coordinate event contractors.
23. Must be able to work some evenings, Saturdays, and Holidays.
24. Perform other duties as assigned by supervisor.
25. When interacting with persons served and community may share Christian faith, offer spiritual support, or pray as a witness to your personal testimony and the mission of CRM.
Qualifications:
1. Three or more years of experience in corporate events management including sponsorship acquisition required.
2. Associate degree (Public Relations, Business Administration, Nonprofit Management or Social Services) preferred or equivalent experience.
3. Must have valid Florida driver’s license.
4. Must affirm the Statement of Faith and Position Statements
5. Must agree to abide by the Code of Ethics
Character Qualities:
- Must provide a clear Biblical testimony of a personal experience of receiving by faith Jesus Christ as Lord and Savior.
- Understands Christian principles, exemplifies them, and shares with other staff and persons served.
- Maintains an exemplary Christian lifestyle, affirms the CRM Statement of Faith, Code of Ethics and Position Statements.
- Enjoys people and can work with diverse populations.
- Can work in harmony with other staff.
- Ensures strict confidentiality is maintained.
- Ability to work under minimal supervision.
Physical Demand and Work Environment:
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Physical Demands: While performing the duties of this job, the employee is required to walk, sit, use hands to finger, handle, type; reach with hands and arms; balance; stoop; talk, see and hear. The employee must occasionally lift and/or move up to 25 pounds.
- Work Environment: Office environment with occasional outdoor activity.
Benefits:
All Full-time and Part-Time Associates receive paid vacation and sick time along with company matched 401K. Full-time Associates receive a comprehensive Benefits package including Medical, Dental, Vision, Life Insurance and Short-Term Disability.
Learn More About Us:
City Rescue Mission has been serving the homeless and needy in Northeast Florida since 1946.
The original vision of offering “soup, soap and salvation” to alcoholics has evolved into a privately funded nonprofit organization whose mission is to rebuild the lives of the homeless and needy through life building programs and the love and compassion of Jesus Christ.
City Rescue Mission, Inc. is a 501(c)(3) corporation that provides food, clothing, shelter, emergency services and residential recovery programs to homeless men, women, and women with children. City Rescue Mission does not accept government funding. Financial support of the Mission comes from donations made generously by concerned individuals, churches, businesses, civic organizations, and foundations.
Recovered Treasures Thrift Store serves the community by offering affordable, quality, merchandise as a Christian ministry to the general public. The revenue generated through the sale of donated items is used to support the ongoing work of the City Rescue Mission in providing food, shelter and services to the hungry, homeless and addicted in Northeast Florida.
www.crmjax.org
https://m.facebook.com/crmjax/
Job Type: Part-time
Pay: From $23.50 per hour
Expected hours: 25 per week
Benefits:
- 401(k)
- 401(k) matching
- Employee discount
- Flexible schedule
- Paid time off
Schedule:
Application Question(s):
- How did you hear about our posting? If one of our valued employees referred you, please list their name here.
- What are your salary requirements?
Education:
Experience:
- Special Events Coordinator: 3 years (Required)
License/Certification:
- Driver's License (Required)
Ability to Relocate:
- Jacksonville, FL 32254: Relocate before starting work (Required)
Work Location: In person
