JOB The Deputy Administrator for Central Payroll & Records serves in a critical leadership role responsible for the strategic direction, oversight, and operational integrity of statewide payroll, accounting-related functions, and employee records management. This position ensures accurate, timely, and compliant payroll processing while maintaining strong financial controls, audit readiness, and adherence to generally accepted accounting principles. This position plays a vital role in ensuring employees are paid accurately and on time while maintaining the financial integrity of payroll expenditures. The Deputy Administrator’s leadership directly impacts employee trust, fiscal accountability, audit outcomes, and compliance with critical legal and financial requirements. This role requires deep technical expertise in payroll, finance, and accounting, along with strong leadership skills and the ability to drive consistency, accuracy, and fiscal accountability across all agencies.
EXAMPLE OF DUTIES Minimum of seven (7) years of progressively responsible professional experience in payroll, accounting, finance, or a related field, with at least three (3) years in a supervisory or management capacity.
Preferred Qualifications: • Bachelor’s degree from an accredited college or university in accounting, finance, business administration, public administration, or a closely related field is preferred. • Certified Public Accountant (CPA), Certified Payroll Professional (CPP), or similar professional certification. • Experience in public sector or large governmental organizations. • Knowledge of state and federal employment laws, tax regulations, and public sector payroll requirements.
SUPPLEMENTAL INFORMATION
Knowledge of:
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The structure, functions, and processes of State government, including legislative, executive, and judicial branches.
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Relevant federal and State laws and regulations, and agency policies and procedures.
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Practices of the Legislature and the Executive Branch.
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Regulatory submission and approval processes.
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Program development and implementation in area of discipline including federal, State, county, and municipal laws and regulations governing area(s) of responsibility.
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Conflict resolution, persuasion, and understanding implications of new information.
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State budget, accounting, and purchasing policies and procedures.
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Regulatory requirements and relevant industry standards.
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Methods of administrative problem solving.
Skill in:
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Negotiating political, confidential, and sensitive issues.
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Managing budgets, allocating resources efficiently, and ensuring compliance with fiscal and purchasing rules and regulations.
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Building and maintaining positive relationships with elected officials, government agencies, community organizations, and other stakeholders to advance the agency's mission and goals.
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Negotiation, analytical and legal interpretation, and conflict resolution.
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Building consensus among diverse individuals with varying opinions.
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Active listening.
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Independent judgment and effective decision-making in the application of a wide variety of laws, policies, and procedures and in effective problem-solving.
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Interpersonal and communication skills, both verbal and written.
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Use of office equipment and related software.
Ability to:
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Provide courteous and professional assistance to internal and external stakeholders in alignment with State service standards and expectations.
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Establish and maintain effective working relationships with federal, State, local, community-based, and private organizations and individuals.
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Represent the department and act on behalf of their designated leadership.
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Prepare concise, logical, and analytical reports.
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Advice on emerging issues and strategies.
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Interpret and explain complex and sometimes conflicting laws, regulations, policies, and procedures.
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Manage budgets and projects.
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Gain commitment and facilitate change.
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Conduct organizational assessment.
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Handle sensitive and confidential information with discretion.
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Comprehend and apply general rules while recognizing patterns.
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Communicate both orally and in writing, to audience of various social, educational, and economic backgrounds.
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Analyze information, problems, situations, practices, or procedures to define objectives, identify relevant concerns, formulate logical conclusions, and recognize alternatives and their implications.
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Resolve conflicts, mediate, negotiate, and exchange ideas, information, and opinions with employees, customers, or agencies.
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Diffuse hostile situations respectfully and tactfully.
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Lead and motivate a diverse staff, set clear goals, delegate tasks effectively, and foster a positive and inclusive work environment.
