The Administrative Assistant for the Outpatient Business Office provides administrative and clerical support to ensure the efficient daily operations of the department. Responsibilities include managing incoming mail, scanning and organizing documents, processing and preparing weekly bank deposits, maintaining office supply inventory, and supporting overall office workflow. This position requires strong organizational skills, attention to detail, confidentiality, and the ability to manage multiple tasks in a fast-paced healthcare environment.
Responsibilities:
- Open, sort, and distribute incoming mail daily.
- Scan and upload documents into the appropriate electronic systems accurately and timely.
- Organize and maintain physical and electronic filing systems.
- Sort incoming checks and prepare weekly bank deposits in accordance with organizational procedures.
- Maintain confidentiality and security of financial and patient-related information.
- Monitor office supply inventory and maintain an updated list of needed supplies.
- Coordinate ordering and restocking of office supplies as needed.
- Assist with general administrative support for the outpatient business office team.
- Ensure accuracy and completeness of documents prior to filing or processing.
- Support efficient office workflow by maintaining organized workspaces and records.
- Other duties as assigned
Qualifications:
- High school diploma required, college degree preferred
- Excellent interpersonal and communication kills
- Excellent organizational skills
- Must be capable of multitasking and handling several assignments with accuracy
- Must possess excellent time management skills and be able to prioritize and meet deadlines
Hours: 40 hours per week, Monday - Friday
Location: 3599 University Blvd. S, Jacksonville, FL 32034
Thriving in a culture that you can be proud of, you will also receive many employee benefits such as the following:
- Competitive Pay
- Comprehensive Benefits package
- Vacation/Paid Time Off
- Retirement Plan
- Employee Discounts
- Clinical Education and Professional Development Programs
