Job Summary
We are seeking an energetic and detail-oriented Assistant to Office Manager to join our dynamic team. This vital role provides comprehensive support to the Office Manager, ensuring smooth daily operations and fostering an organized, efficient workplace. The ideal candidate will be proactive, highly organized, and possess excellent communication skills and strong computer skills with a strong ability to multitask and prioritize in a fast-paced environment.
Duties
- Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette
- Perform data entry tasks using Applied Epic and Vertafore Insurance Software ensuring accuracy and timeliness
- Support bookkeeping activities
- Maintain organized filing systems, both physical and digital, for easy retrieval of documents
- Provide customer support by addressing inquiries promptly and professionally via phone or email
- Assist with office management tasks such as supply inventory, ordering materials, and coordinating maintenance requests
- Proofread documents for accuracy before distribution and ensure all correspondence adheres to company standards
- Support personal assistant duties as needed, including managing schedules and handling confidential information
Skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
- Strong organizational skills with the ability to prioritize multiple tasks effectively
- Excellent written and verbal communication skills; bilingual abilities are a plus
- Demonstrated clerical experience including filing, data entry, proofreading, and record keeping
- Familiarity with multi-line phone systems and phone etiquette best practices
- Ability to handle customer service interactions professionally and courteously
- Strong computer literacy with quick typing skills and attention to detail
- Time management skills that enable efficient handling of multiple responsibilities simultaneously
Join us in creating a well-organized office environment where your skills will make a meaningful impact!
Pay: $21.00 - $23.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
