Description:
Janus of Santa Cruz is seeking a detail-oriented and mission-driven Payroll and HR Specialist to manage employee benefits administration and payroll operations. This role ensures accurate payroll processing, compliance with employment laws, and delivery of high-quality benefits support to employees.
The ideal candidate thrives in a collaborative, service-oriented environment and is committed to supporting a nonprofit workforce and advancing Janus’ mission.
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Process twice-monthly payroll accurately and on time, including earnings, deductions, and adjustments
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Maintain payroll records and ensure compliance with federal, state, and local regulations
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Manage timekeeping systems and review timesheets for accuracy
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Review and audit timesheets, leave balances, payroll changes, and deductions prior to processing
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Process off-cycle payrolls, retroactive payments, and final paychecks
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Manage payroll tax filings, W-2s, and year-end reporting
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Maintain payroll system configurations (earnings codes, deductions, accruals, etc.)
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Respond to employee payroll inquiries in a timely and professional manner
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Partner with Finance to reconcile payroll-related accounts
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Assist with audits, reporting, and continuous process improvements
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Administer employee benefits programs (medical, dental, vision, retirement, and leave plans)
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Coordinate and manage open enrollment
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Serve as the primary point of contact for benefits-related questions and issue resolution
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Process benefit enrollments, changes, and terminations
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Maintain accurate benefits data in HRIS systems
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Reconcile monthly benefit invoices and payroll deductions
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Ensure compliance with ACA, COBRA, HIPAA, and other regulations
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Coordinate and administer Leave of Absence (LOA) programs, including tracking and documentation
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Ensure compliance with labor laws, nonprofit regulations, and internal policies
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Prepare and maintain payroll and benefits reports
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Support audits and regulatory reporting requirements
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Provide exceptional customer service to employees regarding payroll, benefits, and HR policies
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Support onboarding processes related to payroll and benefits setup
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Contribute to HR initiatives, system updates, and process improvements
Requirements:
Required
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Bachelor’s degree in Human Resources, Business Administration, Accounting, or related field (or equivalent experience)
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3+ years of experience in payroll and/or benefits administration
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Knowledge of payroll systems, HRIS platforms, and benefits administration
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Strong understanding of employment laws and compliance requirements
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Excellent attention to detail, accuracy, and organizational skills
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Ability to handle confidential information with discretion
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Strong communication and problem-solving skills
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Experience in nonprofit, behavioral health, or social services organizations
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Payroll certification (CPP) or HR certification (PHR or SHRM-CP)
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Experience with Paylocity or similar systems
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Knowledge of California employment laws
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CPR/First Aid certification
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Current TB test
At Janus, you’ll be part of a purpose-driven team dedicated to making a meaningful impact in the community. We value collaboration, respect, and continuous improvement while supporting employees with strong HR practices and benefits.
