About the Opportunity
We are seeking an exceptional Executive Assistant to support a private executive and family in both business and personal operations. This is far more than a traditional administrative position—it is a trusted partnership with someone who values organization, discretion, and initiative.
The ideal candidate thrives in a fast-paced environment, enjoys solving problems before they arise, and is comfortable balancing executive support with household management, rental property oversight, travel planning, and special projects.
No two days will look exactly the same, making this an excellent opportunity for someone who enjoys variety and ownership.
What You'll DoExecutive Support
- Manage a dynamic executive calendar, scheduling, and meeting coordination
- Monitor emails, correspondence, and follow-up items
- Coordinate projects and maintain action items to ensure deadlines are met
- Track invoices, subscriptions, renewals, recurring expenses, and operational obligations
- Prepare reports, documents, and presentations as needed
- Assist with business operations and special projects
Household & Family Management
- Coordinate household vendors, including maintenance, landscaping, cleaning services, and repairs
- Schedule appointments, deliveries, and home service providers
- Assist with household organization and ongoing projects
- Coordinate tutoring schedules and other family logistics
- Maintain household calendars and provide proactive planning for upcoming needs
Property Management
- Serve as the primary point of contact for rental property vendors and tenants
- Coordinate maintenance requests and repair scheduling
- Track lease renewals, utility accounts, insurance renewals, and important property deadlines
- Monitor property-related expenses and maintain organized records
Travel & Logistics
- Coordinate domestic and international travel arrangements
- Book flights, hotels, rental vehicles, and reservations
- Build detailed travel itineraries
- Adjust travel plans quickly when schedules change
What We're Looking For
We're looking for someone who is:
- Highly organized with exceptional attention to detail
- Naturally proactive and able to anticipate needs before they arise
- Comfortable managing multiple priorities simultaneously
- Professional, trustworthy, and able to maintain complete confidentiality
- An excellent communicator with strong interpersonal skills
- Experienced coordinating vendors and outside service providers
- Tech-savvy and comfortable learning new software quickly
- Adaptable, resourceful, and calm under pressure
Preferred Qualifications
- Previous Executive Assistant, Personal Assistant, Operations Coordinator, or Household Manager experience
- Experience with QuickBooks, Acumatica, or similar accounting software
- Strong Microsoft Office and Google Workspace proficiency
- Project coordination or operations experience is a plus
Benefits
- Competitive salary ($70,000–$80,000)
- Hybrid work environment
- Health, dental, vision, and life insurance
- 401(k) with company match
- Paid Time Off
- Flexible scheduling
- Opportunity to work in a dynamic, highly trusted role with significant variety and autonomy
If you enjoy creating order from complexity, anticipating needs before they're asked, and becoming an indispensable partner to a busy executive, we'd love to hear from you.
Pay: $70,000.00 - $80,000.00 per year
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
