Executive Assistant
The Wild Thyme Company | San Diego, CA
The Wild Thyme Company is a fast-growing, award-winning catering and events company rooted in creativity, hospitality, and strong values. We are seeking a highly organized, proactive Executive Assistant to support our Owner and Accounting & Payroll Manager. This role is ideal for someone who thrives in a dynamic environment, enjoys variety in their day, and takes pride in keeping operations running smoothly behind the scenes.
What You’ll Do
This is a true “right-hand” role, blending administrative, HR, accounting, and creative support. Responsibilities include, but are not limited to:
Executive & Administrative Support
-
Support the Owner and Accounting & Payroll Manager with daily administrative needs
-
Manage special projects from start to finish
-
Maintain organized digital and physical filing systems
-
Run occasional local errands as needed
Human Resources Support
-
Assist with employee onboarding and offboarding
-
Maintain employee files and records with accuracy and confidentiality
-
Support HR documentation and internal communications
-
Help track compliance-related paperwork
Accounting & Payroll Support
-
Enter invoices and organize accounts payable documentation
-
Confirm and track employee timesheets
-
Assist with account reconciliation and filing
-
Provide general support to accounting and payroll processes
Marketing & Client Engagement
-
Assist with marketing content and internal communications
-
Help manage and compile client surveys and feedback
-
Support brand-aligned projects as needed
What We’re Looking For
-
Highly organized with strong attention to detail
-
Ability to multitask and manage shifting priorities
-
Comfortable working with confidential information
-
Strong written and verbal communication skills
-
Tech-savvy (Google Workspace, spreadsheets, basic accounting systems)
-
Self-starter who anticipates needs and follows through
-
Positive, solution-oriented attitude
Bonus Points
-
Previous experience in executive support, HR, accounting, or hospitality
-
Experience with payroll or bookkeeping software
-
Creative eye for marketing or content support
Why Work at The Wild Thyme Company?
-
Supportive, collaborative leadership
-
Variety in your work—no two days are the same
-
A company culture built on respect, accountability, and good vibes
-
Opportunity to grow with a thriving local business
If you’re organized, adaptable, and excited to be a key support player in a growing company, we’d love to hear from you.
Apply today and help keep The Wild Thyme Company running smoothly.
