The Health Information Management Coordinator (HIM) is responsible for ensuring HCD’s Electronic Health Record contains all patient documentation that is received in the HIM Department via, fax, email and regular mail. Responsible for Florida State reports and chart audits as applicable. Maintains and ensures patient confidentiality according to Healthcare District Policy and HIPAA guidelines.
Essential Functions:
- Retrieve, prepare and analyze medical records for patient requests, subpoenas, disability requests, attorney requests and court orders according to established procedures and guidelines.
- Review all requests for records, including subpoenas, to ensure completeness and that they meet all HIPAA requirements.
- Utilize the current EHR system to prepare medical records for release to patients, attorneys & other healthcare providers.
- Ensure all requests for records are reviewed for compliance, scanned into the EHR system, processed and closed timely.
- Perform general clerical work such as answering phones and faxing requests as needed.
- Communicate with healthcare providers on matters related to records requests.
- Seek opportunities to participate in departmental activities including special projects.
- Maintain a neat, orderly and safe work area.
- Follow all infection control and employee health policies and procedures at all times.
- Support Organization's mission, vision and values by delivering the highest quality service.
- Maintain patient confidentiality at the highest standard at all times according to the districts established policies and
procedures.
- Emergency duty may be required of the incumbent that includes working in special needs or Red Cross shelters or to perform other emergency duties including, but not limited to, responses to threats or disasters, man-made or natural.
