At Humanity HR, we believe that when people thrive, businesses soar. As your full-service HR partner, we provide flexible and scalable HR solutions tailored to your unique needs. Whether you're a startup or an established company, our goal is simple: to help you create a workplace where your employees are engaged, productive, and loyal.
About our Client:
Dental CPA is seeking a reliable, detail-oriented Administrative Assistant to support our growing accounting and advisory practice focused on dental professionals. This role is ideal for someone who is tech-savvy, organized, and comfortable learning new software quickly — someone who enjoys client communication and keeping daily office operations running smoothly. This is not a bookkeeping role; QuickBooks Online is used only for basic tasks like connecting bank feeds, so no bookkeeping or data entry experience is required.
Key Responsibilities
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Manage client communication and follow-up
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Answer phones and manage emails professionally
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Organize and track client documents
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Assist with onboarding new clients
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Support accountants with administrative tasks
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Follow up on missing paperwork and signatures
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Maintain organized digital and office files
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Help coordinate internal office operations
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Assist with document collection and organization for accounting and tax projects
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Connect and manage bank feeds in QuickBooks Online (no bookkeeping or data entry required)
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Prepare reports, spreadsheets, and correspondence
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Coordinate with team members to ensure timely completion of client deliverables
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Handle sensitive financial and client information with confidentiality
Qualifications
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Previous administrative assistant or office support experience preferred
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Strong technology skills and comfort learning new software/platforms quickly
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Basic familiarity with QuickBooks Online a plus (used only for connecting bank feeds — no bookkeeping needed)
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Strong organizational and multitasking abilities
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Excellent written and verbal communication skills
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Proficiency with Microsoft Office and Google Workspace
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High attention to detail and accuracy
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Professional demeanor and dependable work ethic
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Accounting or dental/medical office experience is a plus
Measures of Success
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Accuracy and timeliness, particularly during peak deadlines
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Ability to adapt to shifting priorities and maintain quality during tax season
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Proficient use of technology and quick adoption of new tools
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Positive contribution to team culture through collaboration and reliability
What Dental CPA Offers
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PTO, 401K Matching, Health Insurance
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Competitive compensation based on experience
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Supportive and professional team environment
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Opportunity for growth within a specialized CPA practice
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Stable, full-time position in a collaborative office setting
The pay range for this role is:
22 - 28 USD per hour(Calabasas, CA)
