HR & Payroll Manager — Part-Time
Pay: $28.00-33.00 per hour, depending on work experience.
Date Posted: August 5, 2026
Schedule: 20–30 hours per week, Monday–Friday (flexible schedule)
Summary
The Kishwaukee Family YMCA is seeking an organized, dependable, and people-focused Human Resources & Payroll Coordinator to oversee the YMCA's day-to-day human resources functions and bi-weekly payroll administration. This position manages employee onboarding, benefits administration, compliance, personnel records, payroll processing, and employee support while fostering a positive workplace culture. The position reports directly to the Chief Executive Officer.
Essential Functions
- Process and administer bi-weekly payroll using Paycom.
- Collaborate with leadership on staffing, recruiting, employee retention, and workplace culture.
- Administer all onboarding for employees and volunteers, including new hire paperwork, orientations, and exit processes.
- Coordinate criminal background checks, drug testing, Social Security trace, sex offender registry checks, reference checks, and child abuse clearances for employees, volunteers, and contract staff.
- Maintain and update job descriptions and coordinate job postings.
- Maintain confidential personnel files and records in accordance with record retention requirements.
- Assist with maintaining and updating the Employee Handbook and personnel policies.
- Administer the YMCA's Child Abuse Prevention policies and required employee training.
- Serve as a resource for employees and supervisors regarding HR policies, benefits, and employment-related questions.
- Assist supervisors with performance improvement documentation and disciplinary processes.
- Coordinate employee benefit enrollments, changes, and health insurance administration.
- Administer YMCA Retirement Fund eligibility, enrollments, and payroll deductions.
- Maintain HR compliance with federal, state, and local employment laws and regulations.
- Coordinate CPR, First Aid, Praesidium, and other required staff training.
- Assist with YMCA special events and employee recognition activities.
- Perform other duties as assigned.
Qualifications
- Associate's or Bachelor's degree in Human Resources or a related field preferred.
- Three or more years of progressively responsible Human Resources and/or Payroll experience preferred.
- SHRM-CP or PHR certification is a plus.
- Experience processing payroll (Paycom experience preferred).
- Working knowledge of employment law and payroll regulations.
- Strong interpersonal, communication, and customer service skills.
- Excellent organizational skills with strong attention to detail.
- Ability to manage multiple priorities and meet deadlines independently.
- High level of integrity and ability to maintain strict confidentiality.
- Proficiency with Microsoft Office and HR/payroll software.
- Reliable attendance and dependability.
- Certified Praesidium Guardian (training provided if needed).
- Must successfully pass criminal, employment, and other required background checks.
Work Environment
This position operates primarily in a professional office environment using standard office equipment.
Physical Requirements
While performing the duties of this position, the employee is regularly required to sit, stand, walk, reach, speak, hear, and use hands to operate office equipment. The employee may occasionally lift or move office supplies weighing up to 20 pounds.
Benefits
Benefits are provided in accordance with YMCA policy for part-time employees and may include:
- 403(b) Account – Eligible to participate immediately.
- Retirement Fund – Eligible for employer match after two years of 1,000+ hours
- Free Use of Kids Zone (10 hours per week for dependents).
- Complimentary YMCA Membership
- First Aid Certification
- CPR/AED Certification
- 25% discount on Select Programs, including sports leagues and swim lessons for dependents.
- Paid-time-Off. One Hour pay for every 40 hours worked
- Flexible work schedule
Schedule
- 20–30 hours per week
- Monday–Friday
- Flexible daytime schedule with additional hours during payroll processing or open enrollment periods as needed.
Application Requirements
Please submit:
- Resume
- Three references (2 professional and 1 personal), including name, phone number, and relationship.
Work Location
In person
Kishwaukee Family YMCA
2500 W. Bethany Road
Sycamore, IL 60178
815-756-9577
Pay: $28.00 - $33.00 per hour
Benefits:
- Flexible schedule
- Paid time off
- Retirement plan
Application Question(s):
- Please provide references. We require 2 professional and 1 personal reference. Please provide names, phone number and you're connection to them.
Ability to Commute:
- Sycamore, IL 60178 (Required)
Work Location: In person
