Overview
We are seeking a dynamic and highly organized Office Assistant to join our team! In this vital role, you will be the backbone of our daily operations, ensuring the office runs smoothly and efficiently. Your proactive approach, excellent communication skills, and technical proficiency will help create a welcoming environment for clients and support our team’s productivity. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant workplace atmosphere.
Duties
- Manage front desk responsibilities, including greeting visitors, answering multi-line phone systems, and providing exceptional customer service with professional phone etiquette
- Handle data entry tasks accurately using spreadsheets and productivity software such as Microsoft Office and Google Workspace
- Maintain organized filing systems, both digital and physical, ensuring easy retrieval of documents and records
- Support office management functions by coordinating calendar schedules, appointment setting, and calendar management for staff members
- Assist with bookkeeping activities using QuickBooks or similar accounting software to track expenses and invoices
- Provide clerical support including proofreading documents, word processing, and preparing reports or correspondence
- Facilitate client communication through phone calls, emails, and in-person interactions while maintaining high levels of professionalism and organizational skills
Qualifications
- Proven office experience with strong computer literacy in Microsoft Office Suite (Word, Excel) and Google Workspace tools
- Familiarity with QuickBooks or other bookkeeping software is preferred
- Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment
- Strong verbal and written communication skills; bilingual abilities are a plus
- Experience with multi-line phone systems, data entry, filing, and proofreading highly desirable
- Demonstrated customer service skills with a friendly demeanor at front desk or reception areas
- Technical proficiency in office management tasks such as calendar management, document preparation, and office software applications
- Previous experience as a medical or dental receptionist or personal assistant is advantageous but not required
Join us as an Office Assistant to be an essential part of our team! Bring your enthusiasm, technical know-how, and organizational talent to help us deliver outstanding support while advancing your career in a lively and supportive environment.
Pay: $24.10 - $35.00 per hour
Benefits:
- Flexible schedule
- Parental leave
Work Location: Hybrid remote in Hillsborough, NJ 08844
