Job Summary
We are seeking a dynamic and highly organized Office Administrator to join our team! This vital role ensures the smooth operation of daily office activities, providing exceptional administrative support and fostering an efficient work environment. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, including bilingual abilities, to serve diverse teams and clients. Your energy and enthusiasm will help keep our office running seamlessly, supporting both internal teams and external partners with professionalism and a positive attitude. This paid position offers an exciting opportunity to grow your administrative expertise in a vibrant workplace. Responsibilities
- Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette
- Operate multi-line phone systems efficiently, handling inquiries and routing calls promptly
- Maintain organized filing systems, data entry, and accurate record keeping using tools like Microsoft Office, Google Workspace, and QuickBooks
- Coordinate calendar management and schedule appointments for staff and executives while ensuring timely reminders
- Support bookkeeping tasks including invoicing, expense tracking, and basic financial recordkeeping
- Assist with clerical duties such as proofreading documents, preparing reports, and managing correspondence
- Provide exceptional customer service by supporting client inquiries via phone or email and offering support at the reception area
- Handle office management responsibilities including supply inventory, organizing files, and maintaining a clean workspace
- Support personal assistant tasks such as travel arrangements or special project coordination as needed
Skills
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools
- Experience with QuickBooks or similar accounting software is highly desirable
- Excellent organizational skills with the ability to multitask effectively in a fast-paced environment
- Bilingual communication skills to serve diverse clients and team members effectively
- Proven office experience with clerical or administrative roles; prior dental or medical receptionist experience is a plus
- Exceptional phone etiquette skills with experience managing multi-line phone systems
- Strong typing speed and accuracy for data entry tasks; keen proofreading abilities for document review
- Effective time management skills to prioritize tasks efficiently while maintaining attention to detail
- Customer service orientation with a friendly demeanor; ability to handle inquiries professionally and courteously
- Knowledge of office management best practices along with bookkeeping fundamentals for financial support tasks
Pay: $18.00 - $25.00 per hour
Benefits:
- Dental insurance
- Flexible schedule
Work Location: In person
