Job Description:
Join the dynamic team at MOWPB as our enthusiastic Special Events Associate! We’re looking for a motivated and organized individual who is ready to dive into the exhilarating world of special events. You will play a key role in planning, coordinating, and executing a variety of unforgettable events that will leave a lasting impact. Your tasks will include crafting and distributing eye-catching promotional materials, orchestrating seamless logistics among our valued donors, vendors, and sponsors, managing our database with finesse, and creating engaging content for social media. Collaborate closely with a skilled professional and passionate volunteers as you help champion our mission. Get ready to make a difference while having a blast!
Candidate must live in Palm Beach County. Please provide a cover letter for consideration.
Event Planning Support:
· Research and recommend event venues, vendors, and suppliers.
· Manage RSVPs and maintain accurate guest lists.
· Follow up with sponsors and donors to confirm participation and ensure fulfillment of benefits.
· Coordinate logistics among venues, vendors, sponsors, and internal stakeholders.
· Attend planning meetings, walkthroughs, and pre-event receptions as needed.
· Maintain and update donor and event records within the organization’s database.
· Prepare reports related to event performance, attendance, sponsorships, and revenue.
Event Logistics & Execution
· Collaborate with the Director to develop detailed event timelines, documents, and logistics plans.
· Support event setup, breakdown, and equipment coordination.
· Oversee event registration, check-in, and guest services to ensure a positive attendee experience.
· Ensure all event materials, signage, supplies, and collateral are prepared and organized
in advance.
· Manage event inventory and coordinate equipment needs.
· Recruit, coordinate, and supervise event volunteers.
· Perform other duties as assigned to support successful event execution.
Marketing & Promotion:
· Assist in developing event promotional materials, messaging, and content.
· Create and schedule engaging social media content to promote events and organizational initiatives.
· Update and maintain website content related to events.
· Support outreach efforts and distribution of marketing collateral to partners and the community.
Qualifications:
· Minimum of 2 years of experience in nonprofit, fundraising, sales, marketing, or related fields preferred.
· Bachelor’s degree completed or in progress in Communications, Event Management, Marketing, or a related field.
· Strong organizational skills with the ability to manage multiple projects and deadlines.
· Excellent written and verbal communication skills.
· Proficiency in Microsoft Office Suite and database management systems.
· Experience managing social media platforms and digital content.
· Ability to work independently while contributing effectively within a team environment.
· Flexible schedule, including evenings and weekends as required for events.
· Detail-oriented with strong problem-solving skills and a proactive mindset.
· Previous event planning experience preferred but not required.
Benefits:
· Competitive salary
· Employer contribution toward medical insurance
· Dental, vision, and supplemental insurance options available
· Opportunity for professional growth within a small and mission-driven organization
· Flexible schedule
Job Type: Full-time
Pay: $45,000.00 - $50,000.00 per year
Benefits:
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance
Application Question(s):
Experience:
- fundraising, sales: 2 years (Required)
Work Location: In person
