Job Summary
Osberg-Braun Immigration is seeking an experienced, organized, and proactive Office Manager with strong QuickBooks experience to help oversee and improve the daily operations of a fast-paced immigration law office. Prior law firm experience is required, and immigration law office experience is preferred. We are looking for someone who is honest, hardworking, reliable, detail-oriented, and capable of managing multiple responsibilities while maintaining professionalism, productivity, and strong communication with attorneys, staff, clients, and vendors. The ideal candidate takes initiative, thrives in a high-volume environment, and understands how to create structure, accountability, and efficiency within a growing legal team.
Duties
- Managing day-to-day office operations
- Maintaining and organizing QuickBooks records
- Processing invoices, payments, retainers, and reconciliations
- Assisting with payroll and financial tracking
- Improving office systems and workflow efficiency
- Monitoring deadlines, calendars, and staff coordination
- Maintaining organized client and office records
- Assisting with administrative and operational tasks
- Helping implement productivity systems and office procedures
- Communicating professionally with staff, vendors, and clients
Requirements
- Proven experience in office management or administrative roles with strong organizational skills
- Proficiency in QuickBooks for bookkeeping and Microsoft Office Suite (Word, Excel, Outlook)
- Excellent computer literacy with Google Workspace applications and data entry skills
- Bilingual fluency (English/Spanish or other relevant languages) is highly preferred to serve diverse clients and staff effectively
- Strong time management skills with the ability to prioritize tasks efficiently in a fast-paced environment
- Experience as a dental or medical receptionist or personal assistant is advantageous but not required
- Demonstrated customer service skills with a friendly demeanor and professional communication style
Pay: $65,000.00 per year
Benefits:
- 401(k)
- Health insurance
- Paid time off
Work Location: In person
