Design Studio AdministratorBarton Springs Nursery Design Studio
Austin, Texas | Full-Time
Join Our Team
At Barton Springs Nursery, we believe great landscapes begin with great people. Our Design Studio creates thoughtful, ecological outdoor spaces that connect people more deeply with nature while enhancing the beauty and function of their homes.
We're looking for a highly organized, proactive, and detail-oriented Design Studio Administrator to become the operational backbone of our growing design team. If you love bringing order to creative environments, enjoy building systems, thrive on organization, and genuinely care about delivering an exceptional client experience, we'd love to meet you.
This role is perfect for someone who enjoys keeping projects moving, supporting a collaborative team, and creating calm behind the scenes so designers can focus on what they do best.
What You'll Do
As the Design Studio Administrator, you'll help guide projects from initial consultation through installation by coordinating communication, organizing information, and ensuring every detail stays on track.
Studio Operations
- Coordinate the daily administrative operations of the Design Studio.
- Maintain project schedules and deadlines.
- Prioritize workflow and help keep projects moving efficiently.
- Develop and improve studio systems and administrative processes.
- Maintain organized digital and physical filing systems.
- Continually refine workflows that improve efficiency and client experience.
Client Experience
You'll serve as one of the primary points of contact throughout each client's journey by:
- Scheduling consultations, meetings, presentations, and site visits.
- Coordinating communication between clients, designers, consultants, and contractors.
- Preparing design proposals, contracts, invoices, and project documentation.
- Keeping clients informed of project milestones and timelines.
- Responding professionally and promptly to client questions.
- Helping create an exceptional experience from the first conversation through project completion.
Project Coordination
Working alongside our Design Team and Landscape Project Manager, you'll help ensure projects stay organized by:
- Tracking project progress.
- Monitoring deadlines and upcoming tasks.
- Coordinating consultants, vendors, and subcontractors.
- Assisting with procurement and material ordering.
- Supporting installation scheduling.
- Organizing project closeout documentation.
Administrative Support
- Manage calendars for the Design Team.
- Coordinate meetings and appointments.
- Prepare invoices, purchase orders, contracts, and financial paperwork.
- Track employee PTO and administrative records.
- Maintain office supplies and studio organization.
- Keep project files current and organized.
Documentation & Systems
Maintain organized records including:
- Client files
- Site notes
- Contracts
- Estimates
- Site surveys
- Airtable databases
- Shared digital files
- Studio templates
- Project timelines
You'll also help document procedures and improve systems that make our studio more efficient as we continue to grow.
Business Development Support
- Assist with proposals and presentation materials.
- Support marketing initiatives.
- Research prospective clients and project opportunities.
- Help develop new services and studio initiatives.
- Support efforts to maintain a healthy pipeline of exciting design projects.
What We're Looking For
- Exceptionally organized with strong attention to detail.
- Excellent written and verbal communication skills.
- Comfortable managing multiple projects simultaneously.
- Friendly, professional, and client-focused.
- Self-motivated with the ability to work independently.
- Collaborative and enjoys supporting a creative team.
- Proficient with Google Workspace and Microsoft Office.
- Experience with Airtable or project management software is preferred.
- Experience in landscape design, architecture, interior design, construction, or another creative professional office is a plus.
You'll Thrive Here If You...
- Love organizing information and building efficient systems.
- Enjoy solving problems before they become problems.
- Find satisfaction in helping others stay organized.
- Appreciate beautiful design and thoughtful details.
- Love checklists, timelines, and making complicated things feel simple.
- Are energized by supporting a creative team while delivering outstanding client service.
Why Barton Springs Nursery?
Our Design Studio is part of Barton Springs Nursery, one of Austin's most respected independent nurseries and landscape design firms. We're passionate about ecological landscapes, native plants, thoughtful design, and helping people build meaningful connections with the outdoors.
We believe our work matters, and we're building a team of people who care deeply about craftsmanship, collaboration, kindness, and continual learning.
If you're excited about helping create extraordinary outdoor spaces while building systems that allow a creative team to thrive, we'd love to hear from you.
To Apply
Please send your resume and a brief cover letter telling us why you're interested in joining the Barton Springs Nursery Design Studio. We'd also love to hear about any experience you've had coordinating projects, supporting creative teams, or improving systems and workflows.
Pay: From $55,000.00 per year
Benefits:
- 401(k) matching
- Employee discount
- Health insurance
- Paid time off
Work Location: In person
