Under general direction, performs professional administrative, analytical, budgetary, contract, project coordination, and program support work for the Public Works Department. This position supports departmental and interdepartmental operations, capital projects, contracts, procurement, grants, budget administration, legislative and regulatory advocacy and compliance, program and policy analyses, public relations and outreach, and special projects.
The Management Analyst provides analytical and administrative support to department leadership and serves as a liaison with other City departments, consultants, contractors, vendors, outside agencies, and the public.
Supervision Received and Exercised
Receives general direction from the Director of Public Works or Deputy Director of Public Works. May receive functional or project-specific direction from other management staff related to assigned programs, projects, or operational priorities. Exercises no direct supervision over staff unless assigned to coordinate the work of interns, part-time staff, consultants, or project teams.
Education and Experience
Any combination of education, training, and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to a Bachelor’s degree from an accredited college or university with major coursework in Public Administration, Business Administration, Public Policy, Finance, Engineering, Construction Management, Urban Planning, or a related field.
Two years of professional-level analytical, administrative, budgetary, project coordination, contract administration, or program support experience, preferably in a municipal, public agency, Public Works, utilities, infrastructure, construction management, or special district environment.
Desirable Qualifications
Experience supporting Public Works operations, capital improvement projects, municipal budgeting, contract administration, procurement, grants, infrastructure programs, or intergovernmental coordination is desirable.
Experience using financial systems, agenda management systems, spreadsheets, databases, project tracking tools, or other technology to improve workflow, reporting, and operational efficiency is also desirable.
Knowledge of
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Principles and practices of public administration, municipal government operations, and local government organization.
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Budget development, financial analysis, expenditure tracking, and fiscal monitoring.
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Basic Public Works functions, including capital projects, infrastructure, maintenance and operations, utilities, facilities, fleet, streets, parks, and environmental programs.
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Contract administration, procurement, purchasing, agreements, requests for proposals, and vendor coordination.
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Research methods, data analysis, report preparation, performance measurement, and operational enhancements.
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Project coordination, program administration, workflow tracking, and process improvement.
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Grant administration, reimbursement tracking, special revenue and restricted funds, and compliance reporting.
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Applicable federal, state, and local laws, regulations, policies, and procedures related to assigned departmental activities.
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Preparation and presentation of staff reports, agenda items, resolutions, presentations, agreements, and administrative reports.
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Modern office practices, records management, business correspondence, customer service, and computer applications used in municipal administration.
Ability to
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Perform professional analytical, administrative, budgetary, and program support work with accuracy and sound judgment.
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Analyze administrative, financial, operational, and policy issues; evaluate alternatives; and make practical recommendations.
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Interpret and apply City policies, procedures, contracts, regulations, budgets, and administrative requirements.
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Prepare clear and professional reports, agenda items, correspondence, agreements, presentations, and other written materials.
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Assist with departmental budgets, expenditures, revenues, contracts, grants, and project funding.
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Coordinate contracts, procurement, invoices, consultant agreements, purchasing activities, and related administrative processes.
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Work independently while managing multiple assignments, priorities, projects, deadlines, and follow-up items.
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Conduct research, analyze data, identify trends, and present findings and translate to administrative budgetary or policy support.
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Communicate effectively with City staff, elected officials, consultants, contractors, vendors, outside agencies, and the public.
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Use office technology, financial systems, spreadsheets, databases, project tracking tools, and presentation software effectively.
Licenses and Certifications
Possession of, or ability to obtain, a valid California Class C Driver’s License may be required.
Working Conditions
Work is generally performed in a standard office environment, with occasional attendance at meetings, site visits, field locations, or public facilities. The position may require interaction with the public, contractors, consultants, vendors, City staff, and outside agencies, and may require attendance at evening meetings or work outside regular business hours as needed.
