Project Manager
Nulf Management Services
Position Type: Full-Time, Salaried
Location: Pittsburgh, PA
Reports To: Director of Operations
Strategic Leader | Proactive Problem-Solver | Process-Driven Innovator
Are you naturally proactive and strategic, always several steps ahead when managing complex operations? Do you thrive in environments where anticipating problems, mitigating risks, and streamlining processes are essential to success? If you’re energized by communicating the vision, creating structure, and leading teams to execute with precision, we’re looking for you as our Project Manager.
The Project Manager is responsible for leading and overseeing all project-related operations within the company residential maintenance team, capital improvements, and vendor-managed work. This role ensures that all projects are completed on time, within budget, and to company quality standards. This is a hands-on leadership position requiring strong organizational ability, decision-making skills, and the capacity to manage multiple projects simultaneously while maintaining consistent communication with internal departments, vendors, and leadership.
What You Bring to the Role:
- A strategic mindset, proactive approach, and consistent track record of anticipating and resolving operational challenges.
- Natural ability to think independently and strategically without constant oversight.
- Preference for clear processes, systematic decision-making, and continuous improvement while being able to effectively communicate the processes to team members.
- Comfort taking calculated risks, while always protecting long-term organizational objectives.
- Exceptional ability to organize priorities, delegate effectively, and lead teams confidently through big changes.
Key Responsibilities:
Project Oversight & Execution
- Fully accountable for all general maintenance projects, vendor jobs, and capital projects.
- Ensures all projects are completed on time, on budget, and meeting company quality standards.
- Communicates clear scopes and expectations to the APM and vendors.
- Ensures projects have required materials, approvals, and vendor commitments prior to start.
- Approves and documents scope changes or change orders before additional work begins.
- Responsible for dozens of smaller projects simultaneously
Scheduling & Workflow Management
- Creates and manages comprehensive project schedules for all jobs.
- Ensures daily visibility of schedules for vendors, crews, and internal departments.
- Quickly adjusts timelines when delays occur and communicates changes promptly to necessary departments.
Budget & Profit Control
- Tracks project spending and overall profitability.
- Ensures deposits are collected before work begins and final payments upon completion.
- Reviews and approves major invoices before submission to Accounting.
- Identifies and addresses potential financial overruns early.
- Ensures estimates and vendor proposals align with budget expectations.
- Monitors cost impacts from scope changes to prevent unauthorized budget creep.
Quality Control
- Ensures all completed work meets company quality standards before marking units complete.
- Confirms that vendor work aligns with approved scope requirements.
- Conducts routine quality audits on turnovers, renovations, and inspections.
Reporting & Documentation
- Provides weekly progress, issue, and financial updates to the Director of Operations and Maintenance Management team.
- Delivers cross-department updates to Leasing, Maintenance, Accounting, and Property Management.
- Ensures all status updates in Joist, Turn Board, AppFolio, and related systems are current and accurate.
- Ensures project files, photos, notes, scopes, and status boards are fully updated and maintained daily.
If you are ready to leverage your strategic acumen, proactive planning, and process-oriented leadership in a role where your insights drive tangible outcomes, we’d love to hear from you.
Apply today to join our growing team, where your thoughtful approach shapes our success, by visiting this link: https://go.cultureindex.com/p/zyYNTBatpuevggSyx and completing a simple 2 question, 7-8 minute survey as part of your application.
***Candidates who submit their resume, and complete the brief survey, will be given priority in the interview process***
Pay: $80,000.00 - $90,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
People with a criminal record are encouraged to apply
Work Location: In person
