Administrative Assistant – Manufacturing Operations
Reports To: Plant Manager
Position Summary
We are seeking a highly organized and detail-oriented Administrative Assistant to support the Plant Manager in a fast-paced nutraceutical manufacturing environment. This role is central to ensuring smooth daily operations by coordinating production documentation, supporting inventory flow, and maintaining compliance with internal quality standards and cGMP requirements. The ideal candidate thrives in a dynamic setting, communicates clearly across departments, and can efficiently shift between multiple priorities without sacrificing accuracy.
Key Responsibilities
· Coordinate, prepare, and issue work orders in alignment with production schedules
· Generate and manage batch records, ensuring completeness, accuracy, and compliance with cGMP standards
· Perform batch record reconciliation, identifying and resolving discrepancies in a timely manner
· Support shipping and receiving operations, including documentation, scheduling, and communication with logistics partners
· Maintain organized and audit-ready documentation systems (physical and digital)
· Act as a liaison between production, quality assurance, and inventory teams to ensure seamless workflow
· Assist with inventory tracking, material usage documentation, and related reporting
· Provide general administrative support to the Plant Manager and operations team
· Contribute to continuous improvement efforts by identifying inefficiencies and proposing solutions
Qualifications
· 2+ years of administrative experience, preferably in a manufacturing or nutraceutical environment
· Familiarity with batch records, work orders, and GMP documentation practices strongly preferred
· Exceptional organizational skills and attention to detail
· Strong written and verbal communication skills
· Ability to prioritize and multitask in a fast-paced production setting
· Proficiency in Microsoft Office (Excel, Word, Outlook); ERP experience is a plus
· Team-oriented mindset with a proactive and problem-solving approach
Key Attributes for Success
· Highly organized with strong follow-through
· Adaptable and able to transition between tasks seamlessly
· Clear communicator who can coordinate across multiple departments
· Reliable, accountable, and committed to maintaining high standards
Compensation & Benefits
Full-time position
$24–$27 per hour, depending on experience
Comprehensive benefits package including [health, dental, vision, PTO, etc.]
Why Join Us
You’ll be part of a close-knit team in a growing nutraceutical company where your role directly impacts product quality, operational efficiency, and overall success. This is an excellent opportunity for someone who enjoys structure, precision, and being at the operational core of a manufacturing environment.
Pay: $24.00 - $27.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
