Job Summary:
Under the general direction of the Purchasing Manager, provide professional business and procurement support to City departments through financial and budgetary analysis, development and implementation of effective business strategies, end-to-end procurement services, and effective utilization of technology. Ensure compliance with all applicable procurement laws, regulations, policies, and procedures while delivering cost-effective solutions within established timelines. Coordinate and collaborate with departments to research and develop accurate specifications, contract terms, and conditions, and recommend and facilitate the most appropriate procurement methods to support departmental and organizational objectives. Manages the City's procurement-related processes within the Tyler Technologies enterprise resource planning (ERP) system, including workflow administration, vendor management, purchase order processes, reporting, and user support to ensure efficient and compliant procurement operations.
Scope of Responsibility:
Responsible for the quality, accuracy, and timeliness of assigned work. The Procurement Analyst implements and administers purchasing procedures, identifies efficiencies and process improvements for City-wide procurement operations, and provides professional procurement and financial support to City departments. This position coordinates competitive solicitation processes, conducts financial and cost analysis, assists with budget tracking and contract administration, reviews pricing and funding impacts, and ensures compliance with applicable procurement laws, regulations, policies, and financial controls. The Procurement Analyst also supports the development of strategic purchasing initiatives, vendor relationships, reporting, record management and technology solutions to improve operational effectiveness, and fiscal accountability.
Minimum Qualifications:
The job requires a bachelor’s degree in business, public administration or related field and four or more years’ experience with relevant experience in finance or procurement; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the position.
Knowledge, Skills and Abilities:
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Knowledge of state, federal, and local ordinances, statutes, resolutions, codes, policies, procedures, rules, and regulations governing procurement activities and functions;
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Knowledge of principles and practices of public sector purchasing;
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Knowledge of governmental accounting principles, financial reporting, internal controls, account coding, budget monitoring, purchase order processes, and procurement-related financial compliance;
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Knowledge of Code of Federal Regulations (CFR) and Office of Management and Budget (OMB) rules pertaining to procurement and contracts;
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Knowledge of techniques and practices for effective, efficient, and fiscally responsible management of allocated resources;
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Knowledge of City organization, operations, policies and procedures;
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Knowledge of the principles of accounting, finance, procurement, cash management, and statistics and ability to apply those principles to perform a variety of procurement strategies, tactics, and functions.
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Knowledge of and skill in using technology and financial software systems.
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Ability to transform raw data into information.
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Ability to develop concise and clear policies and procedures, bid specifications, contracts, and agreements.
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Ability to establish effective working relationships and maintain confidentiality.
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Ability to innovate and adapt to new technology and related applications, business tools, and practices.
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Ability to plan, organize, schedule, and coordinate multiple work activities.
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Ability to listen, research, analyze, and effectively present results.
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Ability to independently and with autonomy to manage multiple projects within agreed-upon time frames.
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Ability to effectively design and deliver training programs.
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Ability to communicate effectively, orally, interpersonally, and in writing to a variety of audiences, including other City employees, managers, and officials.
Physical Demands & Working Conditions:
Most work is performed in a normal office environment. Work requires significant computer use and keyboard time. Work requires use of telephone and other office equipment. There is high attention to detail, audit, financial statements, grant reporting and deadlines. Daily work may involve moving between buildings and rooms. Limited driving is required. The job may involve dealing with and calming individuals who are emotionally charged over an issue.
Activities include stooping, standing, walking, lifting, fingering, grasping, feeling, talking, hearing/listening, seeing/observing, repetitive motions.
Light Work: Physical demands are normally those associated with light work: Exerting up to 10 pounds of force occasionally and/or negligible amount of force constantly to move objects.
Some requirements in this job description may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. All requirements are subject to modification to reasonably accommodate individuals with disabilities.
Requirements are representative of minimum levels of knowledge, skills, and experience required. To perform this job successfully, the worker must possess the abilities and aptitudes to perform each duty proficiently.
This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship. The City Administrator retains the discretion to add duties or change the duties of this position at any time.
