Overview
We are seeking an extremely organized Administrative Assistant to provide weekly support to a visually impaired client. This role requires effective communication skills, takes initiative in follow-through, and is comfortable assisting with accessibility-related tasks such as reading documents aloud, navigating digital content, and ensuring information is clear and in accessible formats.
This is an excellent opportunity for someone patient, dependable, and committed to helping another professional work efficiently and independently.
Key Responsibilities:
Administrative & Communication Support
- Manage and organize email inboxes; flag priority messages and draft responses as needed.
- Schedule appointments, coordinate meetings, and manage calendar updates.
- Make phone calls on behalf of the client (confirmations, inquiries, follow-ups)
- Assist with task tracking, reminders, and follow-through on outstanding items.
Document & Accessibility Support
- Read documents aloud or summarize written content clearly and accurately.
- Convert documents into accessible formats (e.g., large print, audio summaries, structured text)
- Assist with navigating websites, forms, and digital platforms.
- Prepare simple reports, notes, and written summaries.
Operational Support
- Organize files, maintain digital folders, and ensure information is easy to locate.
- Support personal or professional projects with research, data entry, or coordination.
- Communicate with service providers, vendors, or partners on the client’s behalf.
- Provide gentle accountability and check-ins to ensure tasks stay on track!
Required Skills & Qualifications
- Strong verbal and written communication skills
- Meticulous.
- Ability to explain information clearly and patiently.
- Comfortable reading documents aloud and assisting with digital navigation.
- Proficiency with email, calendars, and basic productivity tools.
- Strong organizational and time-management skills.
- Discretion and respect for confidentiality.
Preferred Experience
- Prior experience supporting individuals with visual impairments (not required but highly valued).
- Background in administrative assistance, executive support, or personal assistance.
- Familiarity with accessibility tools (screen readers, magnification tools, OCR apps).
- Experience working remotely and managing tasks independently.
Work Style Expectations
- Reliable, consistent availability for weekly hours.
- Initiative-taking communication and follow-through.
- Patient, supportive, and comfortable adapting to the client’s preferred workflows.
- Ability to anticipate needs and offer solutions.
- Professionalism, empathy, and a collaborative mindset
Compensation
Hourly rate based on experience.
Pay: $16.00 - $19.00 per hour
Benefits:
Work Location: Hybrid remote in Indianapolis, IN 46218
