Job Overview
We are seeking a highly organized, upbeat and proactive Office Manager to oversee daily administrative operations within our behavioral health agency. The ideal candidate will possess strong leadership skills, excellent communication abilities, and a comprehensive understanding of office management practices. As an Office Manager, you will be responsible for maintaining a productive work environment, managing schedules, payments and ensuring the smooth functioning of office procedures. This role offers an opportunity to contribute to a dynamic team by implementing efficient processes and supporting organizational goals through effective office oversight.
Responsibilities
- Manage day-to-day office operations, including administrative duties and coordinating office activities.
- Maintain and improve office systems, including filing, data entry, and record keeping using productivity software such as Microsoft Office and spreadsheets. Knowledge of Quick books and Insurance is preferred*
- Handle client communication with professionalism and courtesy.
- Utilize multi-line phone systems to direct calls efficiently and manage front desk responsibilities with exemplary phone etiquette.
- Oversee calendar management and scheduling for meetings, appointments, and organizational events.
- Prepare reports, proofread documents, and perform clerical tasks with accuracy and attention to detail.
- Check insurance verification and authorization needs.
- Manage office supplies inventory, coordinate vendor relationships, and ensure the office environment remains organized and functional.
- Support bookkeeping activities by utilizing QuickBooks or similar accounting software for basic financial record keeping.
- Facilitate communication between departments and ensure timely dissemination of information across teams and offices.
Skills
- Proven experience in office management or administrative roles with strong organizational skills.
- Proficiency in Microsoft Office suite including Word, Excel (spreadsheets), and other productivity software.
- Excellent computer literacy with the ability to adapt to new technologies quickly.
- Strong data entry skills combined with meticulous proofreading abilities.
- Effective phone communication skills coupled with professional phone etiquette.
- Bilingual capabilities are highly desirable to support diverse client interactions and internal communications.
- Experience with multi-line phone systems, calendar management, and front desk operations.
- Knowledge of QuickBooks or similar financial management tools for basic accounting tasks.
- Demonstrated ability to handle clerical tasks efficiently while maintaining high standards of accuracy.
- Exceptional customer service skills with a focus on client communication and support.
- Strong time management skills to prioritize tasks effectively in a fast-paced environment.
- Personal assistant or executive support experience is advantageous for managing complex schedules and correspondence.
Join our team as an Office Manager to lead our administrative functions with professionalism, enthusiasm, and precision—helping us create a postitive uplifting environment that fosters growth and success!
Equal Opportunity Employer
Pay: $17.00 - $23.00 per hour
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
