Position Overview
The Accounting / Bookkeeping Specialist is responsible for day-to-day accounting operations, billing, collections, payables, payroll support, and financial record accuracy. This role works closely with Dispatch, Safety, HR, Maintenance, and Management to ensure all revenue and costs are properly captured and reported.
This position requires someone who is organized, reliable, and comfortable working with multiple systems and deadlines.
Job Summary
We are seeking a detail-oriented and experienced Accounting / Bookkeeping Specialist with a focus on trucking industry financials. The ideal candidate will manage comprehensive accounting functions, including general ledger management, account reconciliation, and financial reporting. This role requires proficiency in various accounting software and a solid understanding of GAAP principles, with an emphasis on accuracy and compliance. The position offers an opportunity to contribute to the financial health of our trucking operations through precise bookkeeping and financial analysis.
Key Responsibilities
Accounts Receivable & Billing
- Invoice customers and brokers accurately and on time
- Ensure all paperwork is complete (PODs, accessorials, approvals) before billing
- Track and follow up on overdue invoices
- Communicate with customers and brokers regarding payment status
Financial Recordkeeping
- Maintain accurate financial records and general ledger entries
- Reconcile bank accounts, fuel cards, toll accounts, and credit cards
- Track revenue, expenses, and cost-per-mile
Reporting & Support
- Prepare weekly and monthly accounting reports
- Assist with month-end close
- Support audits, insurance requests, and management reporting
- Maintain organized digital records
System Management
- Work within McLeod TMS for billing and financial data
- Coordinate with Dispatch to resolve missing or incorrect paperwork
Qualifications
- Previous experience in accounting or bookkeeping (trucking or logistics preferred)
- Understanding of trucking billing, accessorials, and driver pay is a strong plus
- Experience with McLeod TMS and accounting software (QuickBooks or similar)
- Strong attention to detail and time management skills
- Comfortable handling confidential financial information
- Ability to work independently and meet deadlines
What We Offer
- Competitive pay based on experience
- Stable, growing company with long-term opportunity
- Structured processes and clear expectations
- Supportive team environment
- Opportunity to grow into senior accounting or management roles
Job Type: Full-time
Pay: $1,000.00 - $1,500.00 per week
Benefits:
- Paid time off
- Paid training
Work Location: In person
