The HR Specialist is responsible for day to day administration within the HR department, to include: candidate sourcing and screening, new hire processing/drug screening, facilitation of orientation and guest service training, managing the employee information system to include data entry and reports, upkeep of all employee files/records retention, and employment verification's. Responsible for all aspects of the uniform distribution process, including fittings, alterations, inventory, and ordering of uniforms.
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Provide exceptional guest service to all employee and customers.
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Manage uniform distribution process for all newly hired employees, to include fitting, ordering as needed, and distributing the appropriate number of items.
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Managing the uniform return and exchange process for termed employees, promoted employees, or transferred employees ensuring appropriate tracking of outstanding uniforms
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Manage uniform costs through accurate tracking of all uniform distribution, repair, and ordering.
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Ensure appropriate uniform inventory levels, including ordering of special size needs and maintaining inventory of common sizes.
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Uniform measurements/fittings for all employees requiring uniforms.
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Receiving uniform items, unpacking and verifying shipments, and storing items appropriately.
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Work with A/P Accountant to ensure appropriate payment of invoices.
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Partnering with payroll for appropriate payroll deductions from termed employees with outstanding uniforms.
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Placing appropriate follow-up messages to termed employees for return of outstanding uniforms.
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Ensuring appropriate and timely alteration and repair of uniforms to meet employee needs, either through alteration/repair on own or through an external vendor.
- Maintain good relationships with uniform vendors.
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Manage employee uniform purchase program, including payments, ordering, and distribution.
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Manage dry cleaning for used uniform items, as well as employee personal use of services.
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Review and update SOPs as needed.
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Maintain an organized uniform room, including uniforms, filing, and supplies.
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Maintain uniform inventory database.
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Maintain tracking of uniforms that are to be destroyed or are no longer used.
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Administer pre-employment and random drug screening.
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Facilitate new hire orientations and guest service training.
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Ensure timely and accurate completion of all new hire paperwork, following-up as required with new hires on missing paperwork.
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Manage the I-9 process to ensure as an organization we are in 100% compliance.
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Input all appropriate new hire information into our HR system with 100% accuracy (does not include benefits information) and within defined timelines.
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Create and maintain employee personnel files and incident files, maintaining compliance with all applicable records retention guidelines.
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Tracking of all required employee training.
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Send monthly notices to department management on performance reviews due in the upcoming month and track late reviews.
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Completion of all employment verification.
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Distribute the monthly birthday cards and anniversary pins.
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Audit appropriate HR invoices for accuracy.
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Assist with uniform distribution/return process as needed.
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Other duties as assigned.
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Must be able to obtain and maintain a Nebraska Racing and Gaming Commission License.
- Must be able to maintain employee privacy and confidentiality.
