Job Overview
We are seeking an energetic and detail-oriented Receptionist/Administrative Assistant to join our dynamic team. This vital role combines front desk responsibilities with administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be proactive, highly organized, and possess excellent communication skills to create a welcoming environment for visitors and provide efficient administrative assistance. This paid position offers an exciting opportunity to develop your office management skills while supporting a collaborative workplace.
Duties
- Greet visitors, clients, and vendors professionally, creating a positive first impression
- Manage multi-line phone systems, directing calls accurately and courteously
- Handle incoming correspondence, including emails, mail, and packages with attention to detail
- Maintain organized filing systems both physically and digitally, ensuring easy retrieval of documents
- Perform data entry tasks using productivity software such as Microsoft Office
- Assist with calendar management and scheduling appointments for staff or executives
- Support bookkeeping activities using QuickBooks or similar accounting software
- Provide customer support by answering inquiries and offering exceptional service at the front desk
- Proofread documents for accuracy and clarity before distribution
- Legal Motion Drafting, Demands Writing
- Manage office supplies inventory, placing orders as needed to ensure smooth operations
Requirements
- Proven experience in office management, clerical work, or administrative roles with a focus on customer service
- Strong computer literacy including proficiency in Microsoft Office Suite, Google Workspace, and data entry skills
- Familiarity with multi-line phone systems and phone etiquette standards
- Bilingual abilities are highly valued to assist diverse clients and team members effectively
- Experience with QuickBooks or bookkeeping is preferred but not required; training can be provided
- Excellent organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment
- Strong typing skills with attention to detail for proofreading and document accuracy
- Previous experience as a front desk receptionist, medical or dental receptionist, or personal assistant is advantageous
- Ability to manage time effectively while handling multiple responsibilities simultaneously
- Spanish Speaking
Join us in creating a welcoming atmosphere while supporting our team’s administrative needs! This role is perfect for motivated individuals eager to grow their career in office administration while delivering outstanding customer service.
Pay: $15.00 - $16.00 per hour
Benefits:
- Professional development assistance
Application Question(s):
Work Location: In person
