Job Summary
We are seeking a dynamic and highly organized Office Administrator to join our team! In this vital role, you will be the backbone of our daily operations, ensuring the office runs smoothly and efficiently. Your energetic approach and exceptional organizational skills will support various administrative functions, coordinate communication, and enhance overall office productivity. If you thrive in a fast-paced environment and enjoy multitasking with a positive attitude, this is the perfect opportunity to make a meaningful impact while developing your career in office management.
Duties
- Manage front desk operations
- Handle multi-line phone systems, answer inquiries, and route calls efficiently using excellent phone etiquette
- Maintain accurate records through data entry, filing, and proofreading to ensure all documentation is clear and error-free
- Oversee calendar management for appointments, meetings, and events using Google Workspace or Microsoft Office tools
- Support bookkeeping tasks utilizing Knowify, QuickBooks or similar accounting software to assist with invoicing and expense tracking
- Coordinate jobsite material purchases and office supplies procurement, inventory management, and organization of office spaces to promote a tidy work environment
- Provide exceptional customer service by supporting clients, vendors, and team members with timely assistance and support
Qualifications
- Proven experience in office management or administrative roles with strong clerical skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Strong knowledge of Knowify, QuickBooks, or other project management and bookkeeping software, or demonstrated ability to quickly learn new software
- Excellent organizational skills with the ability to prioritize tasks effectively in a busy setting
- Strong communication skills, including bilingual abilities preferred, Spanish and English.
- Previous experience as a receptionist (in construction), personal assistant, or in customer support roles is advantageous
- Ability to perform data entry accurately while maintaining attention to detail and proofreading skills
- Knowledge of office equipment operation such as printers, scanners, and fax machines
- Time management skills that enable efficient handling of multiple responsibilities simultaneously.
Join us as an Office Administrator where your proactive approach will keep our office running seamlessly! Your dedication will empower our team to excel daily while providing outstanding support to clients and colleagues alike. We value energetic professionals eager to grow their administrative expertise in a vibrant work environment!
Pay: $27.50 - $29.00 per hour
Work Location: In person
