About the Role
Newtech Wellness is seeking a highly organized, detail-oriented, and motivated Junior Executive Assistant to support our executive leadership team. This role will assist with executive administration, project management, logistics coordination, employee onboarding, process improvements, and daily business operations.
The ideal candidate must be proactive, resourceful, and able to work well under pressure in a fast-paced environment while managing multiple priorities, deadlines, and projects.
Responsibilities:
Executive Administrative Support
- Provide direct administrative support to executive leadership
- Manage calendars, meetings, appointments, and scheduling
- Prepare documents, spreadsheets, reports, and presentations
- Assist with emails, follow-ups, and internal/external communication
- Take meeting notes and track action items
- Maintain organized company files and documentation
- Assist with research and special projects
- Handle confidential information with professionalism and discretion
Project Management Support
- Assist with managing projects from start to completion
- Track project timelines, deadlines, tasks, and deliverables
- Create project trackers and provide leadership with updates
- Coordinate communication between departments, vendors, and partners
- Follow up on pending tasks to ensure projects stay on schedule
- Prioritize urgent requests and adjust quickly to changing priorities
Logistics & Operations Support
- Assist with equipment orders, shipment tracking, and logistics coordination
- Communicate with suppliers, vendors, and internal teams
- Organize invoices, shipping documents, and operational records
- Support inventory tracking and business processes
- Assist with problem-solving and operational improvements
HR & Employee Onboarding Support
- Assist with onboarding new employees
- Prepare new hire documents and employee files
- Coordinate onboarding schedules and training checklists
- Assist with employee communication and follow-ups
- Support hiring processes and new hire coordination
Processes & Procedures
- Create and update SOPs (Standard Operating Procedures)
- Document workflows and improve internal processes
- Help organize company systems and procedures
- Identify opportunities to increase efficiency
Qualifications:
- Previous Executive Assistant, Operations Coordinator, or Project Coordinator experience preferred
- Strong organization and attention to detail
- Ability to work under pressure and meet deadlines
- Able to manage multiple projects and changing priorities
- Strong problem-solving skills and ability to take initiative
- Excellent follow-up and communication skills
- Comfortable working in a fast-paced environment
- Professional, dependable, and highly organized
- Ability to handle confidential information
- Proficient with Microsoft Office, Google Workspace, and project management tools preferred
Schedule & Compensation:
- Full-Time Position
- Monday–Friday
- 9:00 AM – 5:00 PM
- $30.00 per hour ($62,400 annually based on full-time hours)
Why Join Newtech Wellness?
Join a growing fitness equipment company where you will work directly with executive leadership while gaining experience in operations, logistics, HR, project management, and business processes.
We are looking for someone who thrives in a fast-paced environment, stays organized under pressure, and wants to grow with the company.
Pay: $30.00 per hour
Benefits:
Work Location: In person
