Event Operations & Cvent Coordinator
Remote (U.S.) | Travel Required (Approximately 5 to 8 Conferences Annually)
Join the Ladies in Red
At DeMarse Meetings & Events, we don’t simply plan meetings, we become an extension of our clients’ organizations.
For more than two decades, we’ve helped associations, healthcare organizations, corporations, and nonprofits deliver exceptional conferences and events through strategic planning, flawless execution, and genuine partnerships.
Our clients don’t hire us because they need extra hands.
They hire us because they trust us to think ahead, solve problems before they happen, and care about their events as much as they do.
We’re known for our attention to detail, personalized service, and ability to make even the most complex events feel effortless.
As a Cvent Gold Partner, technology is at the core of how we deliver exceptional events. We leverage Cvent, AI powered productivity tools, and emerging event technology to create seamless experiences for our clients and attendees. We are looking for someone who is excited to grow with us, embrace innovation, and help shape the future of meeting and event management.
If you’ve ever noticed a typo on a restaurant menu, organized your vacation in a color coded spreadsheet, or found yourself quietly fixing something because you knew it could be better…
You might be one of us.
Why You’ll Love Working Here
We’re a close knit, all women team that believes great events happen because of great people.
You’ll work remotely while collaborating with experienced event professionals who genuinely support one another.
You’ll be trusted, challenged, and given opportunities to grow while working with nationally recognized organizations and conferences.
Most importantly…
You’ll never be “just an employee.”
You’ll become part of a team that’s passionate about creating experiences people remember.
About the Role
We’re looking for an Event Operations & Cvent Coordinator who thrives on organization, loves systems, enjoys solving puzzles, and understands that the smallest details often make the biggest difference.
This role is perfect for someone who enjoys working behind the scenes to make events run flawlessly while embracing technology that improves efficiency and elevates the client experience.
You’ll play a critical role in managing attendee registration, Cvent websites, faculty coordination, travel logistics, accreditation support, and onsite conference operations.
Every event is different.
Every day brings something new.
Every checklist completed correctly helps create an exceptional attendee experience.
Every new technology mastered helps us continue delivering best in class events.
What You’ll DoCvent Management
· Build, manage, and optimize Cvent registration websites
· Configure registration paths, pricing, sessions, emails, confirmations, and reporting
· Maintain attendee registration accuracy
· Generate reports and dashboards for clients and internal teams
· Troubleshoot attendee registration issues
· Perform quality assurance testing before launch
· Recommend process improvements and efficiencies within Cvent
· Ensure every registration experience reflects the DeMarse standard
Technology & Innovation
At DeMarse, we believe technology should enhance relationships, not replace them.
We are continually exploring AI and emerging technologies that allow us to work smarter, provide better client service, and create exceptional attendee experiences.
You will:
· Utilize AI powered tools to improve efficiency and productivity
· Learn, test, and implement new software and technology platforms
· Identify opportunities to automate repetitive processes while maintaining exceptional quality
· Stay current on Cvent enhancements, event technology, and industry best practices
· Share ideas that improve efficiency, communication, and the attendee experience
· Help keep DeMarse Meetings & Events at the forefront of innovation
Faculty & Speaker Management
· Coordinate communications with speakers and faculty
· Track presentations, disclosures, and required documentation
· Monitor deadlines and accreditation requirements
· Ensure all materials are complete and compliant
· Support faculty before, during, and after events
Registration & Travel Coordination
· Manage attendee and faculty registrations
· Coordinate hotel reservations and rooming lists
· Track travel arrangements and changes
· Respond promptly to attendee questions
· Deliver exceptional customer service throughout the planning process
Conference Operations
Travel to approximately 5 to 8 conferences annually, based on client portfolio, where you’ll:
· Manage registration operations
· Welcome attendees, speakers, exhibitors, and sponsors
· Assist with conference logistics
· Solve onsite challenges with professionalism and confidence
· Represent DeMarse Meetings & Events with warmth, confidence, and excellence
Who You Are
You don’t need to be the loudest person in the room.
You simply care deeply about doing things well.
You might be our ideal teammate if you:
· Love creating order from chaos
· Believe checklists prevent mistakes
· Notice details others miss
· Double check your work before calling it complete
· Value consistency over shortcuts
· Stay calm when plans change
· Ask questions instead of making assumptions
· Own your mistakes and learn from them
· Are naturally curious and enjoy learning new technology
· See AI and automation as tools that enhance your work while preserving the personal touch
· Enjoy working independently while collaborating with a supportive remote team
· Take pride in delivering exceptional customer experiences
Required Qualifications
· Two to five years of event planning, meeting management, hospitality, or conference management experience
· Hands on experience building and managing Cvent registration websites is required
· Strong Microsoft Excel skills
· Excellent written and verbal communication skills
· Outstanding organizational and time management abilities
· Exceptional attention to detail
· Ability to manage multiple priorities and deadlines simultaneously
· Passion for learning new technology, AI tools, and event platforms
· Willingness to travel throughout the United States and internationally, with flexibility to support conferences requiring evenings, weekends, early mornings, and occasional extended workdays
Success in This Role
At DeMarse Meetings & Events, success isn’t measured by how busy you are.
It’s measured by how consistently you deliver excellence.
We’ve built proven systems, quality control processes, and operational standards over more than two decades.
We’re also committed to continuous improvement.
The meetings and events industry is changing rapidly, and so are we.
We embrace innovation, AI, and emerging technologies that allow us to deliver smarter solutions while never losing the personalized service our clients know and trust.
We don’t believe in “good enough.”
We believe details matter.
We believe technology should make us better.
Because when every detail is handled with care…
Our clients shine.
And that’s what we’re here for.
Compensation & Benefits
Salary: $60,000 to $68,000 annually, based on experience
We also offer:
· Remote work environment
· Professional development opportunities
· Travel throughout the United States and internationally
· Collaborative and supportive team culture
· Opportunity for advancement as our company continues to grow
Ready to Join the Ladies in Red?
If you’re looking for more than just another event planning job…
If you’re excited by organization, hospitality, technology, AI, and creating unforgettable experiences…
If you’re energized by learning, innovation, and continuous improvement…
And if you’re ready to become part of a team that truly cares about each other and our clients…
We’d love to hear from you.
Apply today and help us continue connecting the dots from vision to execution.
From Vision to Execution, We Connect the Dots So You Don’t Have To.
Pay: $60,000.00 - $68,000.00 per year
Work Location: Remote
