Job Summary
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! In this vital role, you will be the first point of contact for visitors and callers, ensuring a warm, professional, and efficient experience. Your multitasking skills will shine as you manage front desk operations, handle administrative tasks, and support office management functions. This position offers an exciting opportunity to contribute to a well-organized office environment while providing exceptional customer service and administrative support. The ideal candidate is energetic, detail-oriented, highly organized, and possesses excellent communication skills in a bilingual setting.
Responsibilities
- Greet visitors and clients warmly, ensuring a positive first impression while managing the front desk operations efficiently.
- Answer multi-line phone systems promptly, directing calls accurately and professionally using proper phone etiquette.
- Manage calendar appointments, schedule meetings, and coordinate conference room bookings with precision.
- Perform data entry, filing, and maintain accurate records using Microsoft Office, Google Workspace, and other office management tools.
- Handle incoming and outgoing correspondence, including proofreading documents for accuracy and clarity.
- Support bookkeeping activities using QuickBooks or similar accounting software; assist with basic bookkeeping tasks such as invoicing and expense tracking.
- Provide customer support by addressing inquiries promptly and professionally while maintaining excellent organizational skills.
- Assist with clerical duties such as photocopying, faxing, mailing, and maintaining office supplies inventory.
- Support medical or dental reception duties as needed, including patient check-in/out processes and insurance documentation.
- Manage personal assistant tasks such as calendar management and travel arrangements when required.
Qualifications
- Proven office management or administrative experience with strong clerical skills.
- Excellent computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and data entry tools.
- Experience handling multi-line phone systems with professionalism; familiarity with phone etiquette is essential.
- Bilingual abilities are highly preferred to serve diverse client needs effectively.
- Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment.
- Knowledge of QuickBooks or bookkeeping software is a plus; experience with medical or dental receptionist duties is desirable.
- Exceptional customer service skills coupled with patience and professionalism in all interactions.
- Ability to type accurately at a steady pace while proofreading documents for errors.
- Familiarity with office equipment such as printers, scanners, fax machines, and filing systems.
- Excellent time management skills to handle multiple responsibilities seamlessly while maintaining attention to detail. Join our team where your organizational talent and energetic approach will make a meaningful impact every day! We value proactive individuals who thrive on providing outstanding support in a vibrant office environment—help us create an efficient workspace that fosters success for everyone!
Pay: From $13.00 per hour
Work Location: In person
