Job Overview
We are seeking a detail-oriented and professional Receptionist/Calendar Clerk /Admin to join our team. ONLY APPLY IF YOU HAVE EXPERIENCE WORKING IN A LAW OFFICE. This role is essential in providing administrative support and ensuring smooth operations within our office environment with scheduling and deadlines. The ideal candidate will possess strong organizational skills and a customer service-oriented mindset, with the ability to handle various tasks efficiently including many calls at the same time. Experience in law office is important, especially having performed tasks in calendaring deadlines and appearances.
Responsibilities
- Greet and assist clients and visitors in a courteous manner, providing excellent customer service.
- Manage incoming calls, emails, and correspondence, directing them to the appropriate personnel.
- Perform data entry and maintain accurate records of client information and office documents.
- Assist with legal administrative tasks, including preparing documents for litigation and conducting research as needed.
- Organize and maintain office files, ensuring all documents are easily accessible.
- Support the team with word processing tasks, including drafting letters, memos, and reports.
- Schedule appointments and manage calendars for attorneys or other staff members.
- Collaborate with team members to ensure efficient office operations.
Qualifications
- Proven experience in an administrative role; legal administrative experience is preferred.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Proficient in word processing software and data entry; familiarity with legal software is a plus.
- Excellent customer service skills with a friendly demeanor.
- Ability to conduct research and assist in litigation processes when necessary.
- Strong attention to detail and accuracy in all tasks performed.
- A proactive approach to problem-solving and the ability to work independently as well as part of a team.
If you are looking for an opportunity to contribute to a dynamic team while developing your administrative skills in a supportive environment, we encourage you to apply for this position.
Job Type: Full-time
Pay: $18.00 - $20.00 per hour
Expected hours: 40.0 per week
Benefits:
- 401(k)
- 401(k) matching
- Paid time off
- Retirement plan
Work Location: In person
