We are seeking a detail-oriented and organized Payroll Specialist to join our team at the Dassel-Cokato District Office. In this full-time role, you will be responsible for managing the payroll process, assist with accounts payable and receivables, ensuring accuracy and compliance with applicable laws and regulations. You will play a crucial role in maintaining employee records and providing exceptional support to staff regarding payroll inquiries.
Responsibilities
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Process semi-monthly payroll for all employees, ensuring accuracy and timeliness
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Maintain and update employee payroll records, including new hires, terminations, and changes in status
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Calculate and process deductions, benefits, and tax withholdings in accordance with federal and state regulations
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Prepare, process and submit all required or necessary payroll state and federal reports (PERA, TRA, New Hire Report, Unemployment, MN Paid Leave)
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Prepare reports for unions
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Process wage garnishments
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Prepare and distribute payroll reports to management and other departments as needed
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Respond to employee inquiries regarding payroll, benefits, and tax-related issues
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Ensure compliance with all applicable payroll regulations and guidelines, including federal and state labor laws
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Assist in the preparation of year-end reports, including W-2s and 1099s
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Collaborate with the Human Resources department to ensure accurate employee data and benefits enrollment
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Participate in audits related to payroll and maintain necessary documentation for compliance purposes
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Continuously seek opportunities to improve payroll processes and systems for increased efficiency
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Process accounts payable and receivable functions
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Prepare deposits, invoices, and financial reports
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Assist with purchasing and vendor management
Knowledge, Skills, & Abilities
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Excellent attention to detail and accuracy in data entry and calculations
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Strong organizational and time management skills, with the ability to handle multiple tasks and deadlines
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Effective communication skills, both written and verbal, with the ability to interact professionally with employees at all levels
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Proficiency in Microsoft Office Suite, particularly Excel and Google Workspace
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Ability to maintain confidentiality and handle sensitive information with discretion
Qualifications
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Associates degree in accounting, finance, or a related field preferred and/or experience
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Minimum of 2 years of experience in payroll processing or a similar role
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Strong knowledge of payroll software and systems; experience with Smart Systems is a plus
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Familiarity with federal and state payroll regulations and compliance requirements
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Excellent attention to detail and accuracy in data entry and calculations
Salary and Benefits
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Hours: Full Time, 8 hours per day, Monday thru Friday 8:00am-4:30pm
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12 month position
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Salary range: $52,096-$60,510 , depending on qualifications and experience
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Benefits: Health Insurance, HSA Contribution, Dental Insurance, Life and LTD Insurance, 403(b), Sick Time, Vacation Time, Holidays
Dassel-Cokato Schools does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services.
