****Applicants seeking short-term or part-time work with the University of Hawai’i may apply for Casual Hire appointments, which include administrative, professional, and technical (APT) or instructional-type positions. Because of the temporary nature of these appointments, Casual Hire employees are not eligible for most benefits provided to regular Board of Regents or Civil Service employees. Casual Hire appointments may last for up to 89 days for full-time employees, and up to 1 calendar year for part-time employees.****
Title: **READVERTISEMENT*** (Casual Hire) Administrative & Fiscal Support
Position Number: Casual Hire
Hiring Unit: College of Tropical Agriculture and Human Resources (CTAHR), Department of Tropical Plant and Soil Sciences (TPSS)
Location: University of Hawaii, Manoa, Hawaii
Date Posted: June 14, 2026
Closing Date: June 26, 2026 at 11:59PM HST
Salary: $26.00 - $35.00 per hour
Full Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: Temporary
Other Conditions: This position is subject to availability of funding and renewal is contingent upon satisfactory performance, staffing requirements, and/or availability of funding. For best consideration, all application materials should be submitted by June 26, 2026, 11:59PM HST. Complete applications and required document attachments must be submitted before close of vacancy. Incomplete applications will not be reviewed by the hiring committee. Please see application instructions.
Duties and Responsibilities:
- Serves as the daily administrative support to the Department Chairperson of the Department of Tropical Plant and Soil Sciences (TPSS), College of Tropical Agriculture and Human Resilience (CTAHR).
- Works independently, performing a wide range of complex and confidential duties, reporting directly to the Department Chairperson of TPSS.
- Serves as the administrative contact and liaison within TPSS as with all University constituents and external contacts, including facility management, RCUH requests, FSIS requests.
- Reviews, assesses, routes, answers, and monitors follow-up action steps on internal and external correspondence.
- Monitors incoming and outgoing documents from onset to completion; coordinates and initiates expediting actions, to include but not limited to: Monitors and maintains personnel records and files for the faculty and staff; prepares and submits personnel action forms (PAF), for faculty and staff as it relates to promotions and tenure applications, contract renewals, evaluations, leave requests, employment status, and all forms required for the filing of vacant civil service positions, APT, faculty, and graduate hires.
- Assists in the development of college office systems and procedures, policies, and operations. Interprets and communicates policies and processes.
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Independently prepares and inputs fiscal and travel documents for the Department Chairperson, including assisting with fiscal transactions and making travel arrangements, as well as processing travel requests and completions.
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Other duties as assigned.
Minimum Qualifications:
1. Possession of a baccalaureate degree in Business, Communication, Liberal Arts, or related fields or related field and 0 year(s) of progressively responsible professional experience with responsibilities managing the daily operations of extension and youth development programs, such as events, camps, and outreach activities; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
2. Considerable working knowledge of principles, practices and techniques in the area of youth education and development as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
3. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with youth development programs.
4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
7. Demonstrated ability to operate a personal computer, apply word processing software, and proficient in utilizing advanced computer software and digital tools for comprehensive word processing, data management, email communication, and online research.
8. If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
Supplemental Minimum Qualifications:
1. Ability to lift, carry, or otherwise move supplies and equipment up to 40 pounds, with or without assistance or utilizing appropriate methods (e.g., carts, dollies, or team lifts).
Desired Qualifications:
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Independent judgment in handling public inquiries.
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Familiarity with UH fiscal and personnel management systems.
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Demonstrated ability to handle confidential and sensitive related matters including safety incidents, legal documentation, budgets, and personnel.
TO APPLY: If you have not applied for a position before using NeoGov, you will need to create an account.
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Cover letter indicating how you satisfy the minimum and some, if not all, desirable qualifications;
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Curriculum vitae (CV);
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Names of three (3) professional references (contact information including email address); and
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Official transcripts or original documentation from the institution confirming the degree (copies acceptable; however, official transcripts sent directly from the degree-granting institution are required upon hire). Diplomas will not be accepted.
Note: Complete applications and required document attachments must be submitted before close of vacancy. Incomplete applications will not be reviewed by the hiring committee.
