We are looking for an experienced Administrative Assistant to support human resources operations in San Antonio, Texas. This Long-term Contract opportunity is ideal for someone who has worked in an HR-focused environment and can manage a steady flow of administrative work with accuracy, urgency, and professionalism. The person in this role will help keep employee records, reporting, and daily HR activities organized while partnering with site leadership in a fast-moving setting.
Responsibilities:
- Coordinate day-to-day HR administrative activities, ensuring employee information, records, and documentation remain accurate and up to date.
- Monitor attendance and timekeeping details, identify discrepancies, and support follow-up actions with the appropriate teams.
- Maintain organized files related to employee relations matters, including progressive discipline documentation and other personnel records.
- Support staffing and retention efforts by assisting with onboarding activities, employee communications, and routine follow-through on workforce needs.
- Prepare spreadsheet trackers, summaries, and recurring reports to help leadership monitor HR and business trends.
- Develop clear presentations that communicate staffing updates, operational impact, and relevant workforce data to management.
- Assist with employee leave administration and related recordkeeping in alignment with company practices and site requirements.
- Work within HR systems, including Oracle-based platforms when applicable, to enter data, retrieve information, and support daily transactions.
- Contribute to a union-site HR environment by handling administrative tasks that require awareness of labor agreements and related processes.
- At least 3 years of experience supporting human resources or closely related administrative functions.
- Prior experience in an industry setting with exposure to fast-paced, high-volume HR operations.
- Working knowledge of employee leave processes, HR record maintenance, and day-to-day personnel administration.
- Basic to intermediate Microsoft Excel skills, including data entry, tracking, and simple reporting.
- Ability to organize information, analyze workforce-related data, and present findings clearly to leadership.
- Familiarity with HR systems or HRIS platforms; experience with Oracle HRMS is preferred.
- Understanding of union environments and collective bargaining considerations is strongly preferred.
- College education is preferred, but equivalent practical experience will also be considered.
TalentMatch ®
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