Overview
We are seeking a detail-oriented and proactive HR Assistant to support our Human Resources manager while also assisting with basic technical and facilities-related tasks. This role is ideal for someone who enjoys a mix of administrative, people-focused, and hands-on work in a dynamic office environment. The HR Assistant will play a key role in maintaining employee records, supporting onboarding and offboarding processes, and ensuring smooth day-to-day office operations.
Responsibilities
Human Resources Support
- Office Support: Coordinate and place supply orders for offices using systems such as Coupa, FedEx, and other vendors as needed.
- Record Keeping: Maintain accurate and up-to-date employee records in Rippling, including personal information and employment changes.
- Onboarding & Offboarding: Assist with onboarding new hires (e.g., ordering business cards, scheduling headshots, shipping required paperwork to governing boards) and support offboarding processes.
- Documentation Management: Prepare and submit required documentation to DFPI and EAFC.
- Employee Support: Respond to employee inquiries regarding HR policies, benefits, and general questions, directing them to appropriate resources when necessary.
- Reporting: Support the preparation of HR reports and presentations, including data analysis, key metrics, and compliance tracking.
- Inventory Management: Track and organize office inventory; coordinate replenishment requests as needed.
- Payroll & Benefits Administration: Assist payroll and benefits teams by providing necessary employee data and supporting benefit-related processes.
- Training & Development: Help administer and track employee training completion through Rippling Learning.
- HR Projects: Contribute to various HR initiatives, including research, data analysis, and project coordination.
- Event Coordination: Assist in planning and executing company events such as recognition lunches, holiday celebrations, and annual team meetings.
Tech & Facilities Support
- Office & Workstation Setup: Assist with setting up new offices and/or workstations, including assembling monitors and connecting computer equipment.
- Physical Support: Lift and move equipment and supplies (up to 50 lbs) as needed.
- Facilities Coordination: Coordinate with building management for facilities-related needs and requests.
- Supply Distribution: Deliver supplies to various office locations and ensure proper distribution.
- Equipment Management: Swap out, maintain, and track office equipment as needed.
- Inventory & Ordering: Manage inventory and ordering of technical and facilities supplies.
Travel Requirements
- Travel is required for this role, primarily between offices to support business operations.
- Initial work location will be based in Carlsbad, with a possible future transition to an office in South Orange County (likely the San Juan Capistrano area).
- Travel distances may be up to 120 miles one way.
- Mileage reimbursement will be provided in accordance with company policy.
Skills
- Strong interpersonal skills, with the ability to effectively communicate with employees at all levels
- Strong organizational skills with high attention to detail
- Excellent written and verbal communication skills
- Ability to multitask and prioritize in a fast-paced environment
- Proficiency with HR systems (experience with Rippling a plus) and general office software
- Technical aptitude (comfortable setting up computers and equipment)
- Problem-solving mindset and ability to work independently
- Customer-service orientation with a responsive and helpful approach
Qualifications
- 1-2 years of Human Resource experience, administrative support, or a related field
- Experience with HRIS platforms (Rippling or similar) preferred
- Familiarity with payroll and benefits processes is a plus
- Ability to perform physical tasks, including lifting up to 50 pounds
- Comfortable working in both office and hands-on technical environments
- High school diploma required; relevant experience or a degree in Human Resources, Business, or a related field preferred
About Chartwell Escrow:
Chartwell Escrow was founded in 2009 and is licensed by the California Department of Financial Protection and Innovation meeting the most rigorous standards of financial strength and sanctity of funds. Governed by our core values of Integrity, Teamwork, and Ethical decision making, Chartwell Escrow delivers an exceptional settlement service experience for both the consumer and the real estate professional.
Come join our team at Chartwell Escrow and begin building a rewarding career. We offer generous benefit packages including comprehensive medical, dental, and vision insurance, company matched 401K retirement savings, and paid time off when eligible.
We would love to hear from you about joining our team!
Job Type: Full-time
Pay: $28.00 - $30.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Application Question(s):
- Will you need to submit a two week notice before you can begin work?
*Please note, it is perfectly acceptable, even preferred to need time to submit a notice. We would hope for the same courtesy. This question is intended to aid in determining an appropriate potential start date.
Experience:
- Human resources: 1 year (Preferred)
Willingness to travel:
Work Location: In person
