JOB TITLE: Office Aide
QUALIFICATIONS :
- High school diploma or equivalent.
- Successful experience working with children.
- Meet background clearance requirements as specified by Alabama.
- Statutes and State Board of Education regulations.
REPORTS TO: Principal/Designee
FLSA: Non-Exempt
DUTIES AND RESPONSIBILITIES:
- Types correspondence, answer phone, copy, and perform other secretarial tasks as assigned.
- Handles correspondence for Principal and Assistant Principal.
- Prepares and sends student transcripts to enrolling schools and colleges if assigned.
- Assists bookkeeper with collecting and receipting money.
- Assists teachers with instructional supplies.
- Handles attendance reporting, including daily, monthly, and end-of-year reports if assigned.
- Processes student transfer and withdrawals if assigned.
- Maintains cumulative folders on each student if requested.
- Compiles State Department of Education and Federal Reports.
- Assists in maintaining the security of records, materials, and equipment.
- Collects and processes data for State Department of Education reports.
- Communicates effectively with the staff members, students, parents, administrators, and other contact persons using tact and good judgment.
- Disperses medications according to system policies and procedures.
- Maintains confidentiality regarding school/workplace matters.
- Participates successfully in the training programs offered to increase skill and proficiency related to assignment.
- Keeps the supervisor informed of potential problems or unusual events.
- Responds to inquiries and concerns in a timely manner.
- Prepares all required reports and maintains all appropriate records.
- Participates in cross-training activities as required.
- Assumes other reasonable and equitable job-related duties as assigned by the immediate supervisor.
KNOWLEDGE, SKILLS, AND ABILITIES:
- Ability to relate to and work with students and adults in a positive manner.
- Effective oral and written communication skills.
- Basic English and mathematics skills.
- Ability to follow written and verbal instructions.
- Basic knowledge of technology and ability to apply knowledge to assigned areas of responsibility.
- Ability to perform clerical tasks.
- Ability to plan and organize.
- Knowledge of operation of office and technical equipment.
- Ability to work cooperatively with colleagues.
- Ability to maintain confidentiality.
- Physical and emotional ability and dexterity to perform required work and move about as needed in a fast-paced, high-intensive work environment.
SALARY:
Salary schedules are found on the main Escambia County Schools website, https://www.escambiak12.net/businessfinance
Listed below are items that may be necessary to complete your employment process in order to compute your annual salary. It is your responsibility to provide us with this requested information in order to receive your accurate salary.
We need verification of previous public school teaching experience. Use the following information when requesting verification of experience from your past employment at other boards of education:
Within the state of Alabama, experience must be verified on Supplement EXP
Outside the state of Alabama, we must have a letter (on school district letterhead) or public school district form showing beginning and ending dates stating your years of service and position held while employed
Credit is awarded for public school experience only, private, parochial, or similar experience will not be accepted
Experience must be full time at least 50%-100% of the academic year
Administrative credit will be awarded only for experience in the same position, i.e., principal for principal position as stated in the salary schedule
Transfer Sick Leave: If you have sick leave from another state school system or from another state of Alabama agency, you must have a Sick Leave Transfer form sent from your previous employer to our Human Resources department
The Escambia County Schools awards a salary based on the highest degree earned, even if the degree is outside education. The degree must be verified on an official transcript & recognized by the Alabama State Department of Education.
Equal Opportunity Employer:
The preceding job description has been designed to indicate the general nature and level of work performed by an employee(s) within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of an employee(s) for this job.
The Escambia County Schools does not discriminate on the basis of race, color, disability, sex, religion, national origin, or age in its programs, activities, or employment and provides equal access to the Boy Scouts and other designated youth groups. The Title IX Coordinator for Escambia County Schools is responsible for handling inquiries regarding the non-discrimination policies. The Title IX Coordinator can be reached by calling the Escambia County Schools at 251.867.6251.
