Job Summary
*MUST BE BILINGUAL- PLEASE DO NOT APPLY IF YOU DO NOT HAVE TRANSACTION COORDINATING EXPERIENCE.
We are seeking a highly organized and proactive Real Estate Transaction Coordinator to join our fast dynamic real estate team. In this role, you will manage the entire transaction process from contract to closing, ensuring seamless communication between clients, agents, lenders, escrow officers, and other stakeholders. Your expertise in administrative tasks, combined with your exceptional customer service skills and technical proficiency, will help facilitate smooth real estate transactions and deliver outstanding service to our clients. This position offers an exciting opportunity to contribute to a fast-paced environment where efficiency and attention to detail are paramount.
Duties
- Coordinate all aspects of real estate transactions, including preparing and reviewing contracts, disclosures, and closing documents with accuracy and timeliness.
- Maintain detailed records using spreadsheets and productivity software such as Microsoft Office and Google Workspace.
- Communicate effectively with clients, agents, lenders, escrow officers, and other parties via phone, email, and multi-line phone systems to ensure everyone stays informed throughout the process.
- Manage calendar appointments, deadlines, and scheduling for inspections, appraisals, escrow meetings, and closings using organizational tools.
- Handle data entry tasks related to transaction documentation, ensuring all files are complete, organized, and compliant with company standards.
- Provide exceptional customer support by addressing client inquiries promptly while maintaining professional phone etiquette and client communication protocols.
- Assist with office management duties such as filing paperwork, proofreading documents for accuracy, and maintaining office supplies inventory.
- Utilize technical tools like QuickBooks for basic bookkeeping tasks related to transaction expenses or commissions when necessary.
- Support team members with front desk responsibilities including greeting visitors or clients when needed.
Experience
- Prior office management or administrative experience in a real estate or related environment is mandatory.
- Proven experience with clerical tasks such as data entry, filing, proofreading, and document management.
- Strong computer literacy with proficiency in Follow Up Boss, CAR Forms, Microsoft Office Suite (Word, Excel), Google Workspace (Docs, Sheets), and productivity software..
- Excellent organizational skills with the ability to prioritize multiple deadlines efficiently.
- Exceptional customer service skills demonstrated through phone communication and client interaction experience.
- Experience working in fast-paced environments
- MUST be bilingual
If you are ready to jump into a real estate office that works hard and plays hard then we are looking for you! Apply now! We value energetic professionals who thrive on organization, communication excellence, and technical proficiency—ready to make a difference in the real estate journey of our clients!
Pay: $72,000.00 - $80,000.00 per year
People with a criminal record are encouraged to apply
Work Location: In person
