The Procurement System Administrator oversees all Coupa modules, ensuring smooth procure-to-invoice operations and integration with SAP and other systems. Key duties include managing user data, supporting users, auditing supplier profiles, and partnering with IT and Accounts Payable for efficient, collaborative procurement across teams.
This role is for you if you enjoy leveraging your technical expertise to optimize procurement systems, collaborating with diverse teams, and driving continuous improvement in business operations.
- Solving complex problems related to system integrations and procurement workflows.
- Training users and providing ongoing support to ensure seamless adoption of new modules.
- Analyzing data to create detailed reports and actionable insights for leadership.
- Building strong working relationships with IT, Accounts Payable, and vendor partners.
KEY SKILLS & RESPONSIBILITIES
System Administration & Maintenance
- Develop and maintain expertise in Coupa functionalities and SAP integration. Perform daily system upkeep, manage data files and reports, address receiving holds and invoice issues, and maintain procurement templates and reports.
- Ensure efficient procurement for properties, compliance with brand requirements, and support overall operations and system use.
Data Management, Reporting, & Compliance
- Update key Coupa data files (e.g., catalog setup, RFP/RFI templates, item master). Produce procurement performance reports, spend analyses, and develop benchmarks and scorecards for improvement.
- Support procurement audits, drive process and system improvements, and apply problem-solving for operational optimization.
User Support & Collaboration
- Train users on new modules and system rollouts, assist properties with troubleshooting and ongoing training, and collaborate on training materials with HR.
- Build strong relationships with business leaders, cross-functional teams, and software providers to ensure seamless departmental integration and support supplier setups and reporting.
EDUCATION & EXPERIENCE
- Bachelor’s degree required, in computer science, information technology, engineering, or related field preferred.
- Subject matter expert of Coupa required
- Minimum 3 years’ experience administrating Procure-to-Pay systems (e.g., Coupa, SAP Ariba); (Coupa certification preferred)
- Proven expertise in procurement processes, data governance, and system configuration (approval workflows, user roles, integrations)
- Advanced Excel and analytical skills, strong business acumen, and attention to detail for accurate reporting, and timely issue resolution
- Excellent interpersonal and communication skills; ability to build relationships with stakeholders and vendors
- Demonstrated and quantifiable results of your work as a system administrator of Coupa
- Demonstrated commitment to professional growth and creative problem solving in enterprise procurement environments
After an initial waiting period, those hired into full time positions are eligible for a competitive benefits package that includes the following:
- Now offering Daily Pay! Ask your Recruiter for more details
- Medical, Dental, and Vision Coverage
- Short-Term and Long-Term Disability Income
- Term Life and AD&D Insurance
- Paid Time Off
- Employee Assistance Program
- 401k Retirement Plan
PROPERTY INFORMATION:
At Aimbridge, hospitality is at the heart of everything we do. As the world's leading global hospitality management company, we are dedicated to being the most trusted hotel operator and employer in the industry. With a portfolio of over 80 respected hotel brands and a commitment to creating exceptional guest experiences, we focus on strong relationships with our partners and creating a strong culture for our team members. Join us in setting the new standard for hospitality excellence, where trust is the foundation of our success story.
Application deadline for Colorado positions:
